Executive Assistant \u007c Hybrid \u007c Toronto - Bloom

Bloom

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Our client is an entrepreneur, investor, and philanthropist in Toronto.

She currently runs her own Family Office and previously was in tech for a global organization for nearly a decade.

As her Executive Assistant, you are resourceful, independent, and quick to problem-solve, often identifying issues before they arise. You can operate discreetly and with integrity for both big-picture and day-to-day tasks. You are an entrepreneurial, growth-focused individual who is comfortable in a fast-paced and intellectual environment.

> Are you operationally efficient, living in your to-do lists, and love getting things done?

> Does translating a host of ideas and concepts into an actionable vision excite you?

> Do you have a personal interest in entrepreneurship, technology, and/or art?

If so, we would love to hear from you

This role is split between two key functions:

1. Supporting the Executive in her day-to-day life, and
2. Supporting the Executive with the operational management of the Family Office

Supporting the Executive

Facilitating the management of an active calendar of professional and personal appointments.
Executing general activities, including running errands, package dropoff and pickup, preparing inperson meetings, and coordinating vendors.
Managing property management duties, including overseeing contractors, researching vendors for new projects, and maintaining services for multiple locations.
Assisting with event planning, including vendor management, logistics coordination, budget management, invitation management, and seamless execution.
Coordinating travel logistics by making all necessary arrangements, such as booking flights, hotels, cars, and other travelrelated reservations, and creating itineraries.

Supporting the Family Office

Strategically supporting the Hiring Manager, from managing the daytoday business administration and household operations to managing various special projects, including organizing life, tracking finances, and coordinating between their multiple properties.
Managing all family office investment tracking, tracking leads, and facilitating ongoing company updates.
Managing routine financial tasks, such as creating budgets, tracking expenses, and handling financial transactions, liaising with relevant stakeholders.
Researching and managing giftbuying for celebrations, special occasions, and businessrelated corporate gifting.
Assisting with ongoing projects as required involving both the online and physical businesses.

What you bring to the table:

You have previous experience as an Executive Assistant, Personal Assistant, or Senior Administrative role.
You have experience supporting seniorlevel executives.
You have a valid Ontario driver's license and access to a reliable car.
You are available to work from Monday to Friday, and understand that some evenings and weekends may be necessary.
You have project management experience.
You are technically savvy and resourceful, and leverage technology to streamline your work and the leaders you support.
You are solutionfocused and have mastered the art of anticipation, always thinking ahead and seeking out support when needed.
You are an effective communicator with strong written and verbal communication skills.
You are highly organized, have strong attention to detail and love creating efficient spreadsheet systems.
You are adaptable and able to go with the flow of an evolving set of priorities; shifting context isn't a challenge for you.
You are excited by the opportunity to make a significant impact and support all areas of a growing business.
You handle confidential information with a high degree of discretion and care.

The interview process:

Video screen with Agnes (Talent Advisor from Bloom)
60minute video interview with the Hiring Manager
30minute video interview with the Comms Manager
Inperson interview with the Hiring Manager and a member from the Family Office
Reference Checks
Criminal record background check
Offer

Location:

We are currently based in Toronto, ON. Due to the nature of the opportunity, elements of this role will require a mixture of remote and inperson work. There may be occasional domestic and/or international travel in the future.
Your typical week will be Monday to Friday during EST business hours, however, some evenings and/or weekends may be necessary.

Total Rewards

Annual Salary ranges from $70,000 to $100,000
Health benefits stipend/allowance
15 days of vacation
We understand that this is a wide compensation range. This is to allow the hiring team to consider different levels of experience.

Like Bloom, our Bloom Partner is a proud equal opportunity workplace that is committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran st