Administrative Secretary - Winnipeg, Canada - WRHA Corporate
Description
Requisition ID: 357568
Position Number:
Posting End Date:
Open Until Filled
City:
Winnipeg
Employer:
Winnipeg Regional Health Authority
Site:
WRHA Corporate - Seven Oaks Hospital
Department / Unit:
Indigenous Health
Job Stream:
Non-Clinical
Union:
Non Union
Anticipated Start Date:
ASAP
FTE: 1.00
Anticipated Shift:
Days
Work Arrangement:
In Person
Daily Hours Worked: 7.50
Annual Base Hours: 1950
Shared Health leads the planning and coordinates the integration of patient
- centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.
Position Overview:
- Acts as a receptionist, including greeting visitors, handling inquires and redirecting as appropriate.
- Organizes and prioritizes independently, the administrative activities for the supervisor and ensures that all work is completed within established timeframes.
- Types, formats and proofreads a variety of material including: correspondence, minutes, agendas, manuscripts, policies, procedures, etc. from hand written notes, Dictaphone or rough draft.
- Takes initiative to handle matters and solve administrative problems not requiring the direct personal attention of the supervisor(s).
- Participates as a member of the portfolio in a manner that contributes to teamwork and collaboration.
Experience:
- Two years directly related experience.
- Experience scheduling and coordinating meetings.
- Previous healthcare experience would be an asset.
Education (Degree/Diploma/Certificate):
- Complete high school education, Manitoba standards, required.
- Formal training in applied office skills is required.
- A combination of education and experience may be considered.
- Training in nonviolent crisis intervention is an asset.
Certification/Licensure/Registration:
Not Applicable
Qualifications and Skills:
- Typing speed 50 wpm.
- Proficiency with computerized systems (Microsoft Word, Access, PowerPoint and Excel) is essential.
- Ability to record and prepare minutes and agendas.
- Ability to prioritize a large workload and independently complete a variety of secretarial duties.
- Ability to work in a fastpaced environment and work effectively under pressure to meet deadlines.
- Demonstrated problemsolving skills.
- Demonstrated ability to effectively contribute to a team environment.
- Ability to maintain a high level of confidentiality.
Physical Requirements:
- Required to work for long periods of time at a computer.
Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.
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