Program & Fieldwork Administrator - Toronto, Canada - University of Toronto

University of Toronto

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:04/21/2023

Req ID: 29642

Faculty/Division:
Temerty Faculty of Medicine

Department:
Department of Occupational Science & Therapy

Campus:
St. George (Downtown Toronto)

Position Number:

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto's Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

The Department of Occupational Science and Occupational Therapy (OS & OT) is recognized as an outstanding leader in the provision of graduate education and in preparing students to learn and practice the knowledge, attributes and skills of the profession of occupational therapy.

Our faculty members provide dynamic, evidence-based and comprehensiveinstruction and mentorship throughout our 24-month professional program.

Our fieldwork courses provide an unparalleled range of opportunities in established and innovative community settings, private practice and leading rehabilitation, long term care and acute facilities.

In September 2018, we expanded our program to the University of Toronto Mississauga (UTM), which has allowed us to increase the number of available spots for incoming students.

We undertook this expansion to meet the growing needs for practicing occupational therapists provincially, nationally and internationally and in response to the population growth in the Peel Region.

As Program and Fieldwork Administrator, you will act as the primary point of contact for all OS & OT students.

You will liaise with counterparts at the University of Toronto Mississauga campus to support recruitment and admissions and to provide detailed information on program, fieldwork and policies to students.

You will ensure that all logistics for program activities are met and foster and maintain positive relationships with multiple stakeholders to support student placement activities.

As a self-starter with exceptional organizational skills, you will play an essential role in advancing our program growth.

Your responsibilities will include:

Acting as the first point of contact, responding to inquiries and providing basic support to individuals in distress
Collecting preceptor availability, coordinating program schedules, providing detailed information on program/course eligibility requirements, policies and deadlines
Disseminating information regarding changes to rotations, site requirements and placement activities
Writing and editing reports to support initiatives
Disseminating and collecting surveys and questionnaires and analyzing results
Analyzing service delivery and customer service procedures, and making recommendations for improvements

Essential Qualifications:

Bachelor's Degree or acceptable combination of equivalent experience
Minimum three years relevant experience within health, education and/or social care systems
Experience coordinating placement programs and program schedules
Experience coordinating expense reimbursement claims and basic reconciliation
Experience drafting and editing reports, and managing, manipulating and formatting data for presentation
Experiencing maintaining databases and content on digital platforms
Experience coordinating and troubleshooting audio/visual and equipment inventory systems
Experience collaborating and building relationships with a variety of stakeholders
Experience evaluating existing programs and systems and making recommendations for change
Advanced technical skills in MS Office Suite, particularly MS Excel, Adobe Professional, survey tools, ROSI and learning management systems
Excellent communication skills (oral and written), critical thinking, interpersonal and organizational skills
Exceptional time management skills, including the ability to manage multiple processes and deal with multiple groups
Ability to work well independently but also as part of a team
Ability to think critically and analytically
Demonstrated ability to learn and innovate, using technology
Ability to exercise initiative, tact, discretion, problem solving skills and to work under pressure to meet deadlines
Demonstrated good judgment, attention to detail and a high degree of accuracy

Assets (Nonessential):

Experience working with and supporting preceptors
Experience working with Quercus and Inplace
Project Management Certificate

To be successful in this role you will be:

Approachable
Communicator
Proactive
Problem solver
Resourceful
Selfdirected

Closing Date: 05/01/2023, 11:59PM ET

Employee Group:

USW

Appointment Type:
Budget - Continuing

Schedule:
Full-Time

Pay Scale Group & Hiring Zone:

Job Category:
Administrative / Managerial

Recruiter:
Dinuka Perera

**Lived Experience Statement