Financial Administrator - Montréal, Canada - McGill University

McGill University

Verified Company

Montréal, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Please refer to the

job aid for instructions on how to apply.

Under the direction of Finance Officer, the Financial Administrator (FA) provides administrative and fund management support for all funds within their jurisdiction.

The FA will regularly monitor and report on the financial activity of all funds and ensure compliance with all internal and external policies and regulations.

The FA will participate in ensuring a smooth functioning of the financial management of departments within their jurisdiction.

Primary Responsibilities

(i) Perform and organize activities to support the daily operations of the unit by ensuring that accounting functions are carried out in accordance with established goals and objectives.

(ii) Implement administrative procedures or systems that are moderately complex in support of the faculty, department or unit's operations and ensure activities meet or exceed established quality requirements.

(iii) Support the recording and reporting of the University's financial position.

(iv) Administer funds in adherence to internal and external accounting policies and procedures and contract obligations.

(v) Assist or establish financial priorities by monitoring all financial transactions and resources.

(vi) Administer capital equipment and capital alteration budgets.

(viii) Summarize financial transactions in accordance with University policies and procedures.

(ix) Initiate and process a number of accounting activities such as opening accounts, journal entries, advances, requisitions, expense reports, petty cash, supplier invoices and procurement card purchases and check deposits.

(x) Monitor funds by reconciling expenses and deposits against the general ledger and resolve discrepancies.

(xi) Verify documents for completeness and compliance with government and private agencies' rules and regulations.

(xii) Prepare financial statements and invoices or billings to agencies, donors and other contributors. Reconcile common advance funds and ongoing receivables. Ensure compliance with external reporting guidelines and restrictions.

(xiii) Approve financial transactions for fund availability, restrictions and proper coding within established limits.

(xiv) Establish and foster effective working relationships by identifying needs and providing support in the delivery of services. Assess and resolve problems. When appropriate, inform supervisor and formulate recommendations.

(xv) Attend meetings.

Other Qualifying Skills and/or Abilities- Strong knowledge of accounting and financial management principles.- Service-oriented with proven excellent customer service skills.- Intervene in providing appropriate training on financial transactions related to daily operations when needed.- Proven ability to effectively communicate and interact with various levels of administrative and academic staff.- Excellent analytical and problem-solving skills.- Demonstrated organizational skills, ability to multi-task, prioritize and meet deadlines.- Ability to work autonomously and as part of a team.- Knowledge of McGill University's financial policies and procedures is an asset.

Knowledge of McGill fund types (or other University), including experience working with operating funds is an asset. Facilitate and maintain strong, consistent, and positive communications, oral and written in both English and French.

Knowledge of French and English:_
McGill University is an Englishlanguage university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 3 on a scale of 04._
Minimum Education and Experience:
DEC III Related Experience /

Hourly Salary:
(MUNACA Level G) $ $38.65