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Kelowna

    Administrative Assistant- Full-Time Job - Kelowna, BC, Canada - Fortisbc

    Fortisbc
    Fortisbc Kelowna, BC, Canada

    1 week ago

    Default job background
    Full time
    Description

    Employment Status:
    Full-Time Regular

    As the province's largest energy provider with more than 100 years of knowledge and experience, we proudly deliver renewable energy, natural gas, electricity and propane to 1.C.'s energy landscape.

    generate budget system reports, variance reviews, monitor projects and maintain cost trend data.

    Make arrangements for purchase of capital and operating equipment and/or repairs and maintenance to office equipment and vehicles; determine requirements, obtain quotes from suppliers, compare price and quality, complete and issue purchase requisition/s in accordance with manager approval.

    enter visa statements electronically.

    Process work order and related cost control and/or receivable costs billing; check documentation for completeness and accuracy, assign account distributions, review unit cost and cost allocation and process related adjustments.

    Create corrective action work orders, review work orders and completes follow-up with Managers, closes work orders, prints work orders for valve maintenance, administration, leak survey, aerial/bridge crossing etc for completion of work in CMMS.


    • Maintain Emergency Inventory Stock for Transmission Interior Warehouse.
    Operate related equipment to order, receive and issue stock out of inventory. Provide assistance with Annual Inventory counts. Create Purchase Orders, Requisition, Reservations for Contractors and material.

    • Organize, schedule training and complete and update spreadsheets on training for all Transmission Managers to ensure all staff completes required skills and training in a timely manner.
    Gather data from various sources and prepare periodic and ad hoc reports, statistical summaries on spreadsheets and/or summarize into formal reports; maintain and update various manual/documents such as Valve Maintenance, department schedules, standards and related databases. Update, enter mileage electronically and attend to inquires for Fleet Services.

    • Check wage and salary timesheet and other pay and time data for accuracy and adherence to agreements, coding procedures, leave and other entitlement provisions, etc; process and/or update time and employee data utilizing designated system/s, prepare and maintain related pay documentation, records and files.
    Perform a variety of other functions related to regional office needs; arrange meetings, book attendees, facilities and arrange for catering, attend meeting and prepare minutes. Organize retirement parties, safety luncheons and other company functions.

    • Provide support to Distribution when needed with handling of mail, answering phones, and other administrative functions.
    • High school graduation including courses in business communications and office practices
    • Knowledge of computer systems operations, environment and peripherals
    • Ability to operate a personal computer and utilize software applications such as MS Office (Word, Excel, PowerPoint)
    • Ability to communicate effectively both verbally and in writing
    • May require a Valid BC Drivers License
    We also encourage volunteerism and nourish the need to give back to your community.
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