Legal Administrative Assistant - Toronto, Ontario

Putting people first, every day · BDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, our professionals provide exceptional service, helping clients with advice and insight they can trust. In turn, we offer an award-winning env ...

Job description

Putting people first, every day
BDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, our professionals provide exceptional service, helping clients with advice and insight they can trust. In turn, we offer an award-winning environment that fosters a people-first culture with a high priority on your personal and professional growth.

Your Opportunity
Our Toronto office is looking for a
Legal Administrative Assistant - Litigation
to join our national in-house legal team (Office of the General Counsel). This is for an existing vacancy where you will primarily support the Litigation/Regulatory team, with secondary support for the Employment and Privacy teams, and be responsible for the following:

• Provide administrative and general office support including, but not limited to, scheduling and calendar management, maintaining records of department expenses, scheduling phone calls with internal and/or external parties, and formatting/proofreading documents.
• Draft correspondence, memos, call/meeting notes, chronologies, summaries, letters, templates, settlement documentation and reports.
• Communicate with staff in other departments (e.g., IT, Marketing, HR, Finance, etc.), external counsel, opposing counsel and other parties as required and/or instructed.
• Maintain timelines and action plans (including a tickler system) for critical deadlines, and monitor external counsel legal spend/budgets.
• Prepare creative presentations in PowerPoint and other software programs that utilize photos, videos, audio material and other visual assets as necessary.
• Maintain an electronic filing system using the department's file management software (ensure that daily filing is kept up to date), including Net Documents and SharePoint.
• Utilize technology and practice software to keep case files organized and easily accessible and track progress of all matters, including creating analytics dashboards using Power BI and maintaining case file logs and reports/trackers.
• Work with partners & staff to complete information/document/email gathering, and handle logistics of document production to external parties (e.g., opposing counsel).
• Serve as general administrator for our internal eDiscovery platform, RelativityOne, and perform first-level document/email review and coding/redactions in Microsoft Purview and Relativity One.
• Monitor news sources for legal developments and communicate relevant developments to lawyers as appropriate.

This role offers the opportunity to grow into a Law Clerk position over time, based on demonstrated performance, initiative, and professional development.
How do we define success for your role?

• You demonstrate BDO's core values through all aspect of your work: Integrity, Respect & Collaboration
• You understand your client's industry, challenges, and opportunities; clients describe you as positive, professional, and delivering high quality work
• You identify, recommend, & are focused on effective service delivery to your clients
• You share in an inclusive & engaging work environment that develops, retains & attracts talent
• You actively participate in the adoption of digital tools and strategies to drive an innovative workplace
• You grow your expertise through learning & professional development

Your Experience And Education

• You have 5-7 years of relevant experience as a legal assistant at a major law firm and/or in-house legal department supporting a pool of lawyers.
• You are proficient with MS Office applications (Outlook, Word, Excel, PowerPoint and SharePoint), as well as Adobe
• Proficiency with the RelativityOne eDiscovery platform, Microsoft Purview, Microsoft Forms, NetDocuments, Microsoft Power BI, enterprise AI tools, tickler systems, and/or CanLII would be considered an asset
• You have exceptional organizational and document management skills with strong attention to detail
• You have a strong work ethic, and are highly motivated and enthusiastic with a demonstrated ability prioritize multiple assignments
• You have strong critical thinking skills and a high level of initiative, with an ability to proactively solve problems
• You have the ability to work in a fast-paced environment and meet tight deadlines
• You have excellent written and verbal communication skills
• You are a flexible team player who is client service oriented with the ability to deliver superior standard of service
• You are comfortable with a paperless environment for organizing and managing files and records
• You have the ability to effectively partner with all levels of the business and develop / sustain cooperative working relationships with internal staff, clients and external contacts

The expected range of compensation for this role is: $51,000 to $77,000 annually
Why BDO?
Our people-first approach to talent has earned us a spot among Canada's Top 100 Employers for 2026. This recognition is a milestone we're thrilled to add to our collection of awards for both experienced and student talent experiences.

Our firm is committed to providing an environment where you can be successful in the following ways:

• We enable you to engage with how we change and evolve, being a key contributor to the success and growth of BDO in Canada.
• We help you become a better professional within our services, industries, and markets with extensive opportunities for learning and development.
• We support your achievement of personal goals outside of the office and making an impact on your community.

Giving back adds up:
Where company meets community. BDO is actively involved in our communities by supporting local charity initiatives. We support staff with local and national events where you will be given the opportunity to contribute to your community.

Total rewards that matter:
We pay for performance with competitive total cash compensation that recognizes and rewards your contribution. We provide flexible benefits from day one, and a market leading personal time off policy. We are committed to supporting your overall wellness beyond working hours and provide reimbursement for wellness initiatives that fit your lifestyle.

Everyone counts:
We believe every employee should have the opportunity to participate and succeed. Through leadership by our Diversity, Equity and Inclusion Leader, we are committed to a workplace culture of respect, inclusion, and diversity. We recognize and celebrate the valuable differences among each of us, including race, religious beliefs, physical or mental disabilities, age, place of origin, marital status, family status, gender or gender identity and sexual orientation. If you require accommodation to complete the application process, please contact us.

Flexibility:
All BDO personnel are expected to spend some of their time working in the office, at the client site, and virtually unless accommodations or alternative work arrangements are in place.

Our model is a blended approach designed to support the flexible needs of our people, the firm and our clients. It's about creating work experiences that meet everyone's needs and providing flexibility to adjust when, where and how we work to meet the expectations of our role.

Code of Conduct:
Our Code of Conduct sets clear standards for how we conduct business. It reflects our shared values and commitments and includes guiding principles to help us make ethical decisions and maintain trust with each other, our clients, and the public.

BDO may use artificial intelligence enabled tools to support certain aspects of the recruitment process. While these tools assist our teams, our use of AI does not replace human decision making, and all employment-related outcomes are made by BDO personnel.

More information on BDO Canada's Privacy Policy can be found here: Privacy Policy | BDO Canada

Ready to make your mark at BDO?
Click "Apply now" to send your up-to-date resume to one of our Talent Acquisition Specialists.

To explore other opportunities at BDO, check out our
careers page.