Office Manager - Vancouver, Canada - Ozonet 03 Inc.

Ozonet 03 Inc.

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Responsibilities:

Reception and Communication:
Greet and assist visitors, clients, and employees who come to the office. Answer incoming phone calls, take messages, and direct calls to the appropriate personnel.

Office Organization:
Maintain a clean and organized office environment. Ensure office supplies are adequately stocked and order additional items when needed.

Data Entry and Record Keeping:
Input and manage data in spreadsheets, databases, or other systems. Maintain accurate records and files for easy retrieval and reference.

Document Preparation:
Draft, edit, and format various documents, including memos, letters, reports, and presentations. Proofread materials for accuracy and proper formatting.

Mail Handling:
Sort and distribute incoming mail and packages. Prepare outgoing mail and packages for delivery or shipment.

Appointment Scheduling:
Assist in scheduling appointments, meetings, and conference room bookings. Coordinate calendars and send meeting reminders.

Filing and Organizing:
File documents and paperwork in an organized manner. Develop and maintain efficient filing systems for easy access.

Office Equipment Maintenance:
Monitor and ensure the proper functioning of office equipment such as printers, copiers, and fax machines. Arrange for repairs or maintenance when necessary.

Office Assistance:
Support other staff members and departments as needed. Provide assistance in various tasks, including basic research, data analysis, and coordination of projects.

Errands and Supplies:
Run office-related errands, such as purchasing supplies or picking up packages.

Customer Service:
Assist in providing a positive and professional customer service experience for clients and visitors.

Requirements:

High school diploma or equivalent; additional education or certifications in office administration or related fields are a plus.
Proven experience as an office assistant or in a similar administrative role is beneficial but not always required.
Excellent communication skills, both verbal and written.
Strong organizational abilities and attention to detail to manage tasks effectively.
Ability to handle multiple tasks and prioritize work to meet deadlines.
Positive and proactive attitude with a willingness to learn and adapt to new challenges.
Excellent interpersonal skills and the ability to work well within a team environment.
Discretion and integrity in handling confidential information.
Punctuality and reliability in attendance and completing assigned tasks.

Salary:
$22.64-$24.73 per hour

Benefits: