Office Administrator - Victoria, Canada - Yorkshire Landscapes Inc

Yorkshire Landscapes Inc

Verified Company

Victoria, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Title:
Office Administrator

At Yorkshire Landscapes Inc., we are known for solving complex landscaping installs and repairs and creating amazing spaces for ordinary places.

Our client even said, "the workers clearly love their projects," and we sure do We are equally passionate about investing in our team members to ensure we continue creating and maintaining beautiful spaces in Victoria and beyond safely and effectively.

Hourly Wage:
$25-$27/hr depending on experience (Permanent Full Time)

Work Shift:
Mon-Fri, 8:00am-4:30pm, summer season 4 day work week

Why Work With Us:

Career advancement is highly encouraged.
Join our extraordinary team and experience a unique opportunity
Regular social events to build camaraderie.
Work autonomously and independently in the role.

Office Administration Duties:

Facilitate internal communication within the company.
Arrange meetings, record minutes, and assist with the project calendar and schedule.
Perform general administrative duties to support smooth office operations.
Stay updated on compliance and safety regulations.
Oversee payroll processing and manage payroll remittance processing.
Handle external communication, including insurance documents and invoicing.
Manage online ordering and procurement for office supplies and fieldrelated items.
Oversee employee records and contribute to the new hire orientation/onboarding.
Provide essential support in the recruitment process for new staff.
Contribute to the development and writing of new policies.
Support social media posts and other marketingrelated activities.
Other duties as needed may apply.

Bookkeeping Duties:

Precisely and efficiently perform bookkeeping tasks.
Oversee Accounts Payable (AP) functions.
Manage Accounts Receivable (AR) activities.
Maintain precise and uptodate financial records, which encompass journal entries, general ledger maintenance, and bank and credit card reconciliation.
Generate financial reports, including income statements, balance sheets, and cash flow statements.

Benefits:

Comprehensive extended health benefits after a 3month probationary period
Life insurance
Dental care
Free Parking

Job Requirements:

A minimum of 2 years of similar professional experience.
Proficiency in finance software.
Competency in Google Workspace, time tracking software (Jibble) and project management software (Monday).
Strong communication skills and prior office experience in the construction industry an asset.
Strong abilities in prioritizing and managing time effectively.
Previous experience in creating and executing organizational procedures and systems.
Proficiency in written and spoken English communication.
Dependable team player with a proactive attitude to anticipate company requirements.
Exceptionally organized and detailoriented.