Program Secretary - Hamilton, Canada - Hamilton Health Sciences

Description

Unit Summary

The Cardiac and Vascular Program services the needs of inpatients and outpatients with cardiac disorders (valvular, electrophysiological, adult congenital and coronary artery) as well as patients with vascular disease. The program provides advanced cardiac and vascular care services including such procedures as cardiac catheterization, cardiac angioplasty,cardiac surgery, electrophysiological procedures and vascular surgery.

Provide full secretarial support to the Cardiac and Vascular Clinical Managers including human resource process, liaison with payroll, generation of budget reports, setting of meeting, minute taking, preparation of correspondence and supplies ordering.

Monday to Friday days

1. Graduate of Community College Business Secretarial Program or equivalent
2. Knowledge of Medical Terminology an asset
3. Experience with report generation from budget tool
4. Knowledge and experience with human resource processes related to new hires and staff transfers
5. Excellent transcription and minute taking skills
6. Proficient keyboarding skills (60 WPM.)
7. Demonstrated proficient computer skills in word processing, spreadsheets and database systems for example, MS Access, MS Excel, MS Word, Windows 98,
PeopleSoft, Meditech System.
8. Demonstrated ability to create and maintain various databases and generate reports from these databases
9. Demonstrated excellence in effective communication and interpersonal skills within a professional environment
10. Effective problem-solving abilities
11. Ability to work on own initiative, organize and establish priorities
12. Demonstrated ability to meet project and task deadlines, excellent organizational skills
13. Demonstrated ability to develop systems that create efficient work flow
14. Demonstrated ability to appreciate confidential nature of position
15. Demonstrated ability to work effectively in a team environment
16. Demonstrated interest in new learning

As a condition of employment, you are required to submit proof of full COVID-19 vaccination to Employee Health Services.

Hamilton Health Sciences fosters a culture of patient and staff safety, whereby all employees are guided by our Mission, Vision, Values, and Values Based Code of Conduct. Hamilton Health Sciences is a teaching hospital and all staff and physicians are expected to support students and other learners.

To be considered for this opportunity applicants must apply during the posting period. All internal and external applicants may ONLY apply via the Careers website.

Hamilton Health Sciences is an equal opportunity employer and we will accommodate any needs under the Canadian Charter of Rights and Freedom, Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Hiring processes will be modified to remove barriers to accommodate those with disabilities, if requested. Should any applicant require accommodation through the application processes, please contact HR Services at , Ext for assistance. If the applicant requires a specific accommodation because of a disability during an interview, the applicant will need to advise the hiring manager when scheduling the interview and the appropriate accommodations can be made.

This competition is open to all qualified applicants, however, qualified internal applicants will be considered first. Past performance will be considered as part of the selection process. If you are a previous employee of Hamilton Health Sciences, please note: the circumstances around an employee's exit will be considered prior to an offer of employment

Proficiency in both Official Languages, French and English, is considered an asset