Assistant Controller - Spruce Grove, Canada - City of Spruce Grove

Description

Assistant Controller - Accounting and Reporting:


Competition number:

RC

Department:
Finance


Section:
Corporate Services


Salary:
A competitive salary, including a comprehensive benefits package


Close Date:
June 16, 2023

The City of Spruce Grove is a fast growing, dynamic city committed to building and maintaining a fiscally responsible community that serves our residents, attracts visitors and promotes future growth.

Through the actions of the Values We Live By, accountability, communication, leadership, integrity and respect are encouraged, while maintaining a work, play balance.

POSITION OVERVIEW:

Reporting to the Controller, Accounting & Treasury, the Assistant Controller, Accounting & Reporting is responsible for providing high level assistance to the Controller, and for providing leadership and coaching to the financial reporting and accounting staff, including the Accounts Receivable and Accounts Payable staff, to ensure accurate accounting and effective financial reporting.

This position will lead the preparation for the annual external audit process and the preparation of the annual report.

The incumbent will provide technical support to interdepartmental committees and work teams as a representative of the Finance department and will support the Controller in the enhancement of customer service to internal customers in the organization and policy development and implementation.

The incumbent will also oversee the creation of the work plan for the financial reporting work unit of the Finance department.

There will be cross-training between this role and the roles of Assistant Controller - Budget and Planning and Assistant Controller - Treasury.

RESPONSIBILITIES:


Accounting and Reporting

• Maintain strong expertise in generally accepted accounting principles (GAAP), financial reporting, and analysis.
• Produce robust, timely and efficient accounting processes and financial reporting in accordance with GAAP, City Policies, Bylaws, and the Municipal Government Act through analysis and review of working papers and statements prepared by the reporting team.
• Provide assistance to the Controller in the development and implementation and/or review and update of policies and corresponding procedures.
• Assist the Engineering department in the annual update of the City's Offsite Levy Model and associated reporting.
• Prepare debenture documentation, assist with investment transactions and credit facility changes, and work to ensure positive working relationships with lenders/financial institutions.
• Engage in risk assessments related to financial reporting, revenue management, and business processes to ensure appropriate internal controls are implemented and monitored to support the accuracy and completeness of financial reporting and prevention of fraud and error.
• Lead the accounting team's preparation for the interim and annual audit processes and provide assistance to the Controller and CFO in the completion of documentation to support these processes.
• Lead Finance's contribution to the creation of the annual financial report and the submission of this report for the GFOA award process.
• Working with the Controller, provide advice and analysis to City departments on financial reporting and controls of special projects impacting the organization.
• Prepare analysis as required by the CFO and Controller to enable the provision of advice to City departments, senior leaders and Council.
• Monitor the aging of accounts receivable and oversee the follow up and/or eventual writeoff of potentially uncollectible accounts.

Budget and Financial Planning

• Provide support to the Assistant Controller
• Budget and Planning and the Financial Planning team where required to prepare the fiscal plan summary for inclusion in the Corporate Plan.
• Assist with the preparation of the longterm capital plan by providing information from the TCA register, and validating data coming from the Asset Management system.
• Responsible for ensuring the approved annual budget is uploaded to Great Plains and proper variance analysis is performed quarterly and documented for quarterly financial statement presentations to the Corporate Leadership Team (CLT) and Council.

Partnership and Strategic Support

• Be the Finance representative on internal working groups from time to time as assigned by the Controller.
• Represent Finance in meetings with other departments to provide enhanced service and customer support.
• Create the work plan for the Financial Reporting work group and mentor staff where required.
• Receive and investigate complaints or concerns relative to the delivery of section services and ensure appropriate information is provided or appropriate action taken.

QUALIFICATIONS:

• Postsecondary diploma/degree in Business Administration, Finance, or equivalent.
• Seven (7) to Eight (8) years related experience, preferably within a municipality.
• Chartered Profes