Administrator - Transit Office - Toronto, Canada - Parsons

Parsons

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

In a world of possibilities, pursue one with endless opportunities. Imagine Next

When it comes to what you want in your career, if you can imagine it, you can do it at Parsons.

Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We've got what you're looking for.

What will I be doing?

Maintains and updates the Project electronic file on the systems network.
Acts as the liaison with Building Management to prepare property and maintenance work orders.
Works with Document Control on releasing Data Requests to other projects.
Provides support to the Project Delivery Team for general IT/HR issues and requirements including divisional communications.
Supports key meetings with scheduling, and administrative activities.
Reconciles time sheets and processes Project Code requests.
Executes approval requests for the Vice President.
Monitors, orders, and maintains an inventory of all office supplies and Personal Protective Equipment.
Maintaining and updating various types of reference material as well as creating and editing various correspondences.
Preparing the monthly corporate Purchasing Credit Card logs, tracking and reconciling all the related expenses and gathering all the receipts.
Generating work requests and Purchasing Orders.
Actively participating in the yearly fiscal year budget preparation process.
Provides backup admin support to the Executive Assistant and Administrative Assistant.

What Skills and Qualifications Do I Need?
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Completion of a secondary school plus additional related courses/training - or a combination of education, training and experience deemed equivalent:

Demonstrated experience in providing administrative support to a busy office:

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Planning, organizing, and coordination skills to plan, prioritize, and organize work assignments to meet deadlines and achieve assigned objectives:

Interpersonal, customer service, and oral/written communication skills to respond to or direct enquiries, interact with and provide support to all staff levels, and to generate a variety of correspondence, reports and documents

Minimum Clearance Required to Start:

Not Applicable/None

This position is part of our Critical Infrastructure team.

For more than 75 years, our experts have designed and delivered the critical infrastructure that connects and protects communities around the world. We work in diverse, collaborative teams, both within the company and with our partners and customers, to plan, design, build, and modernize infrastructure. We take special pride in projects and solutions that improve communities as well as people's quality of life by promoting economic growth, enhancing mobility, and increasing sustainability and resiliency. Powered by our people, we provide the imagination necessary to support our customers' visions—and to help them see new possibilities.

We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as health, vision, dental, employer paid provincial care premiums, Defined Contribution Pension Plan (DCPP), Tax-Free Savings Account (TFSA), Registered Retirement Savings Plan (RRSP), life insurance, paid time off, sick leave, all province observed holidays off, and gym membership discounts to fit your busy lifestyle

The position may require a COVID vaccination or an approved accommodation/exemption for a disability/medical condition or religious belief as required by customer requirements and some cases federal, state, provincial or local mandates.

Parsons is an equal opportunity employer committed to diversity, equity, inclusion, and accessibility in the workplace. Diversity is ingrained in who we are, how we do business, and is one of our company's core values. Parsons equally employs representation at all job levels for minority, female, disabled, protected veteran and LGBTQ+.
**We truly invest and care about our employee's wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars Imagine next and join the Parsons quest—APPLY TODAY