Summer Intern, Workplace Advisory Coordinator - Ottawa, Canada - BGIS

BGIS
BGIS
Verified Company
Ottawa, Canada

2 weeks ago

Sophia Lee

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Sophia Lee

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Description
Who We Are


SUMMARY


The Workplace Advisory Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to Workplace Modernization projects and services for BGIS' clients.

The Workplace Advisory Coordinator will support Senior Workplace Strategists and other team members by providing coordination, scheduling, communication, record management and project administrative tasks.

KEY DUTIES & RESPONSIBILITIES

Project Administration Support

Supports day-to-day operations for Workplace Solutions services by performing administrative tasks for team


Including:

  • Gathers, extracts, consolidates and/or summarizes information into reports.
  • Prepares, assembles and distributes presentations, reports, project communications and other types of documents.
  • Coordinates meetings; schedule, prepares logistics, prepare preliminary agendas, attend and document project meetings, focus groups & training sessions. Synthesize & report back on each event.
  • Generates and compiles project data into reports and excel documents.
  • Assists with planning events, including booking locations, and distributing information.
  • Provides administrative support in the development of project deliverables for specific projects and assignments.
  • Documents status of activities against project schedules.
  • Liaises with property manager to book site visits and commissionaires to coordinate security escorts.
  • Coordinates permits and access for site activities.
  • Coordinates with vendor and thirdparty service providers.
  • Arranges travel, hotel, and car reservations and prepares travel.
Client Relationship

  • Develops and maintains customerfocused relationships with all stakeholders.
  • Develops and maintains internal BGIS relationships with all services lines.
  • Uses good judgment when communicating with client and vendors.
  • Communication effective communication and influencing skills.
Quality Assurance

  • Files and maintains documentation online using Microsoft File Explorer and Teams.
  • Ensures appropriate document control and compliance through filing, composing, and editing documents and reports.
KNOWLEDGE & SKILLS

  • University or College Degree.
  • One (1) to Three (3) years' experience in corporate workplace experience, and or project delivery services including but not limited to interior design, project management, corporate real estate.)
  • Education and certification in one or more of the following areas: Interior Design, Change Management, Project Management, Facilities Management or related fields. Ability to manage multiple priorities and diverse tasks.
  • Proficient in MS Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, MS Project, adept in learning new technologies.
  • Excellent attention to detail. (Ability to work independently and with limited supervision)
  • Excellent verbal and written communication skills.
  • Ability to collaborate and communicate priorities and requirements within a team.
  • Exceptional administrative, coordination and organizational skills. (Continuous improvement mindset)
  • Strong analytical skills.
  • Service driven with ability to anticipate client needs.
  • Able to meet requirements for Federal Security Clearance.
Licenses and/or Professional Accreditation

  • None Required.


At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization.

We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds.

We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success
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