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Administrative Coordinator - Richmond, Canada - WorkSafeBC

WorkSafeBC

Verified Company

Richmond, Canada

1 month ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job requisition number

038098

Job location

Richmond

Full-time / part-time

Full-time

Posting period

From 07/14/2023 to 07/28/2023

Overview

How you'll make a difference:
You'll build and empower teams that serve workers and employers across B.C.

Where you'll work

At WorkSafeBC, we offer a
hybrid work model that combines the convenience of working remotely with the dynamism of working in one of our offices, based on the operational needs of the position.

In this role, you'll work primarily from your B.C.

home and be on-site at a minimum of once per week in our Richmond office or based on operational needs.

What you'll do

Partner with the Director to proactively plan, prioritize, and manage programs and initiatives
Proactively prioritize and organize tasks for the director by keeping track of deadlines and followingup on items with the management team, finding opportunities to delegate work to the management team as appropriate
In partnership with the Director, keep a pulse on our team health and needs, work closely with the leadership team to make suggestions and plan effective meetings for the team
Organize and prepare complex and confidential reports upon request
Tracks, collects, and reconciles team data on KANBAN board that informs trends.
Compose written responses, memos, minutes, presentations, and communications from both verbal and printed sources
Support the director and managers by performing administrative responsibilities including maintaining calendars, managing appointments, meetings, and team events
Review, analyze, delegate, and respond to a variety of inquiries from internal and external sources by leveraging established networks and relationships across the organization
Review and manage departmental budgets and invoices
Initiate purchase requisitions and invoice payments

Is this a good fit for you?

We're looking for someone who can:

Rotate through a variety of tasks and responsibilities
Display a high degree of integrity and professionalism when handling confidential files and information
Organize and prioritize with excellent time management skills
Meet deadlines in a highvolume, multitasking, clientfocused environment with a strong attention to detail
Use discretion, handle confidential and sensitive information, and resolve conflicts
Interact with key WorkSafeBC personnel and external sources while exercising discretion in providing information in the absence of the director
Communicate clearly and concisely, verbally and in writing, to a variety of groups and individuals
Strong interpersonal skills
Synthesize information to summarize main points
Adapt, be flexible and learn quickly

Your background and experience

Completion of Grade 12 and some postsecondary education is an asset
A minimum of 3 years of related experience supporting senior management and/or director level operations
Strong working knowledge of Microsoft Office products including Word, Excel, and Teams

We'll consider an equivalent combination of education and experience.

Important to know
Before we can finalize any offer of employment, you must:

Consent to a criminal record check
Confirm you're legally entitled to work in Canada

WorkSafeBC's COVID-19 Employee Mandatory Vaccine Policy (the "Policy") is suspended effective January 9, 2023, however we reserve the right to re-implement it in response to changes in the public health landscape, including public health orders.

We are committed to the protection, health, and safety of our employees and our Communicable Disease Prevention Program and related protocols remain in effect.

Who we are
At WorkSafeBC, we promote safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability.

When work-related injuries or diseases occur, we provide compensation and support injured workers in their recovery, rehabilitation, and safe return to work.

We're honoured to serve the 2.49 million workers and 263,000 registered employers in our province.

What's it like to work at WorkSafeBC?
It's challenging, stimulating, and rewarding. Our positions offer diversity and opportunities for professional growth. Every day, the work we do impacts people and changes lives. What we do is important, and so are the people we do it for.

Our ability to make a difference relies on building a team with a rich variety of skills, knowledge, backgrounds, abilities, and experiences that reflects the diversity of the people we serve.

We are committed to fostering a welcoming, inclusive, and supportive work culture where everyone can contribute as their best, authentic self.

Learn more:
Discover who we are.

Our benefits

As a member of our team, you'll have access to services and benefits that help you get the most out of work — and life.

Along with a competitive salary, your total com