Corporate Card Coordinator, Supply Chain Management - Calgary, Canada - The University of Calgary

The University of Calgary

Verified Company

Calgary, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position Overview

Supply Chain Management is currently seeking a Full-time Regular
Corporate Card Coordinator.

The Supply Chain Management (SCM) department is responsible for the procurement and distribution of materials and service in support of the University of Calgary's day to day operational requirements and major capital construction activities. Reporting to the Manager, Corporate Cards, Supplier Administration and Travel, the Program Coordinator provides program support in regards to maintenance and card monitoring for the Corporate Card Program across the University.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

Effectively market and promote the Corporate Card program to university staff
Communicate the purpose of the Corporate Card Program to simplify the procurement of low dollar items and create efficiency in Supply Chain Management
Provide excellent customer service, support, and consultation to end users as to proper card use
Ensure all solutions are tested and pass quality assurance processes prior to release and implementation
Assist with cross functional and diverse teams to successfully deliver business process improvement projects and solutions.

(IT, Research Accounting, and key faculties, ie:
Medicine)

Immediate supervisor to be kept informed of activities, issues, and progress with projects
Ensure service levels with business owners and end users are maintained.
Upload Scotia Bank visa transaction data into PeopleSoft for reconciliation. (Requires a detailed understanding of the Scotia Bank Centre Suite system and PeopleSoft to maintain)
Troubleshoot errors and reconcile uploaded transactions to billing and spend reports
Develop and implement solutions to improve business processes
Process changes to card limits and cardholder information
Maintain cardholder profiles
Ensure documentation is properly maintained
Cooperate with auditors (internal/external) Maintain current information provided for job aids, training, and handbooks

Qualifications / Requirements:

The incumbent will have successfully completed a postsecondary degree or diploma in business management
Ability to understand business processes across Supply Chain Management and Finance
Working knowledge of the card industry and common technology tools within the industry
Working knowledge of a corporate card program and how it can be applied in a business environment
Strong knowledge of ERP systems (preferably PeopleSoft) is an asset
Experience in writing policies and procedures
Ability to develop and present business cases for process improvement or redesign
Understanding of information needed to support business decisions
Ability to build successful, ongoing relationships with staff, faculty, suppliers and administrators
Strong customer service and communication skills
Able to multitask and meet deadlines
Ability to train staff and speak in front of groups
Project management experience is an asset
You have diverse skill set incorporating technical skills with a strong understanding of business processes. You have excellent verbal and written skills and are self motivated and directed

Application Deadline:
September 7, 2023

Additional Information

This position is part of the AUPE bargaining unit, and falls under the
Specialist / Advisor_ Job Family, Phase 2_**.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our
Management and Staff Careers website.

The University strongly recommends all faculty and staff are fully vaccinated against COVID-19.

About the University of Calgary

The University of Calgary is Canada's leading next-generation university - a living, growing and youthful institution that embraces change and opportunity with a can-do attitude.

Located in the nation's most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada's top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads.

The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit
.

The University of Calgary has launched an institution-wide Indigenous Strategy in line with the foundational goals of _Eyes High_, committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.