Purchasing Agent - Agassiz, Canada - Seabird Island Band

Seabird Island Band

Verified Company

Agassiz, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position Summary

The Purchasing Agent will verify goods and service orders; prepare and forward purchase orders to vendors and staff; verify receipt of goods and services; and authorize payment for goods and services.

The goal is to acquire goods and services that are critical for the success of operating standards, with the best price and quality standards.

The Purchasing Agent ensures that corresponding departments at Seabird Island Band, have the materials and services they need to function on a day-to-day basis.

The Purchasing Agent performs extensive research to find the most cost-effective materials, supplies, goods and services, which requires that they stay up-to-date on marketing and pricing trends.

Success profile

What does it take to be successful working in the Finance department at Seabird Island? Check out the top traits we're looking for and see if you have the right mix.

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Organized: Ability to process and organize your meetings, as well as electronic and paper documentation and information.
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Attention to detail: A close attention to detail ensuring numbers are accurate and entered correctly.
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Negotiation Management:A good negotiator should know from the get-go what the value of the bottom line expected on each side is.
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Ethics: A high standard of confidentiality related to personal or sensitive financial information for our vendors and business. You must understand the importance of preserving confidentiality.
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Communicator: Excellent verbal, written, and listening skills and proven ability to adjust style for various audiences. The ability to actively listen to clients to better help them
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Multitasker: The ability to balance competing priorities, meet deadlines, and to work under pressure with mínimal supervision.

Work that matters
Seabird Island Band is a place to learn many skills.

We are many nations, but we proclaim one goal to strengthen our pride, our language, our culture, and our freedom.

Seabird Island located 1 kilometer from Agassiz, BC on the beautiful Fraser River, 120 km east of Vancouver.

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For Our Culture

Benefits and perks

Extended health and dental benefits,
Accrued vacation and sick time,
Pension plan with matching employer contributions,
Access to internal training programs, professional development, and skill enhancement,
Collaboration with an interdisciplinary team
Equitable hourly rates
Casual dress code

What you'll do

Purchase the highest quality goods/materials/supplies at the lowest possible price and in the specified amounts, following up with the corresponding Manager/Director for approval.
Prepare purchase orders, solicit bid proposals, and review requisitions for goods and services; Ensure Supervisor approves before submitting any purchases.
Assists in reporting preparation.
Prepare purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items; obtaining approval from requisitioning department(s), via overseeing Manager/Director.
Assists in reporting preparation.
Complete coding on purchase orders and invoicing as required.
Submit goods and service orders as required.
Assists Purchasing Department in research and evaluation of suppliers based on price, quality, selection, service, support, availability, reliability, production and distribution capacities, and the supplier's reputation and history.
Assist in managing relationships involving day to day relations with key suppliers/vendors to maintain quality of goods, timely delivery, and compliance to terms of contract.
Coordinate with suppliers to resolve any performance/standards related issues.
Verify purchase requisitions by comparing items to master list; clarifying unclear items; resolve shipment errors; and recommend alternatives as needed.
Monitor shipments to ensure that goods come in on time, and in the event of problems, trace shipments, expedite orders and followup on undelivered goods.
Confer with staff, users and vendors to discuss defective or unacceptable goods or services and determine corrective action.
Assist in managing, maintaining, and review records of items purchased, costs, delivery times, product performance and inventories, updating records as required.
Review catalogs, industry periodicals, directories, trade journals, and internet sites, and consult with other department personnel to locate necessary goods and services, give to the overseeing.
Interview vendors and visit suppliers' distribution centers to examine and learn about products, goods, services and prices.
Arrange the payment of goods and services; duty and freight charges, as required.
Attend meetings, trade shows/events/fairs, exhibitions, conferences, conventions and seminars as required.
Other duties or responsibilities as assigned by your supervisor, Director, or the Executive Director