Document Controller/Project Administrator - Pickering, ON

Document Controller/Project Administrator · Tetra Tech Canada Inc. · CNU Division · Discover your full potential. At Tetra Tech, we are collaborating with industry-leading experts for a sustainable future for our world. We combine consulting and engineering with advanced analytic ...

Job description

Document Controller/Project Administrator

Tetra Tech Canada Inc.

CNU Division

Discover your full potential. At Tetra Tech, we are collaborating with industry-leading experts for a sustainable future for our world. We combine consulting and engineering with advanced analytics and technology to solve the world's most complex challenges. Our innovation hubs across the globe will enable you to share ideas and best practices while growing your professional network. Wherever you are in your career journey, you will benefit from working with world-class engineers, scientists, and technical specialists.

Apply today and join the company that is Leading with Science.

Your Role:

We are currently seeking a Document Controller/Project Administrator for our Pickering, ON office. This posting is for an existing vacancy for which we are actively recruiting. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and abilities required by the position.

Responsibilities:

• Project Administration
• Work closely with the Project Manager and Project Engineers to understand the project schedule and client deliverables
• Assist the Project Manager with day-to-day administrative tasks: logging Lessons Learned and reviews in internal and client applications, preparing meeting materials, editing/proofreading project documents, etc.
• Assist project staff with deliverable formatting and submissions.
• Distributing internal and external meeting minutes.

• Document Control & Quality Checks

• Maintains and updates electronic filing tracking system; quality checks documents (drawings, reports, and calculations) for completeness and conformances to established standards.

• Provides routine document control support, including assisting others and resolving and/or referring document issues and inquiries.
• Confer with document originators or engineering liaison personnel to resolve discrepancies and compile required changes to documents.
• Ensure documents are stored in the proper locations and align with required filing practices.
• Organizes workflow to ensure documents and submission packages are completed and issued on time in advance of client due dates.

Qualifications:

• 2+ years of Administrative and/or Document Control experience in an engineering consulting environment is considered an asset.
• Must be able to obtain or already has security clearance
• Must have experience in Microsoft Office including expert knowledge in Word, Excel, Access and PowerPoint.

• MS Office and Computer skills with respect to technical analysis will set you apart from your peer group

• Experience with VenDM is considered an asset

• Excellent communication skills - both written and verbal; strong listening skills
• Ability to follow detailed directions in a fast-paced environment, taking requests from many people at varying levels of authority.
• Effective problem-solving skills.

Compensation:

The expected annual compensation range for this position is $55,000-$70,000 annually. Please note that Tetra Tech considers various factors in determining compensation, including but not limited to education, relevant and demonstrated work experience in the role, skills, geographic location, qualifications, certifications, and other competencies relevant to the needs of the business.

Additional Information

A requirement of working for Tetra Tech is that you are at least 18 years of age and legally entitled to work in Canada. (A copy of a valid work permit may be required.)

If you are considered for the position, clearance on all applicable background checks (which may include criminal, identity, educational and security) and professional reference checks are required. Some Tetra Tech positions require an enhanced level of background assessment, which is dictated by law. These positions require advanced criminal record checks that must also be conducted from time to time after commencement of employment.

About Tetra Tech:

Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in more than 500 locations around the world. Our reputation rests on the technical expertise and dedication of our employees - 25,000 associates working together to provide smart, scalable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development. Explore our open positions at Follow us on social media to learn more about our people, culture, and opportunities:

LinkedIn: @TetraTechCareers

Twitter: @TetraTechJobs

Facebook: @TetraTechCareers

Tetra Tech CNU invites resumes from all interested parties. To apply, please submit your resume and cover letter on the Careers portion of our website at Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Tetra Tech CNU hereby confirms that no artificial intelligence systems are used to screen, assess, or select applicants for this position. All applicant information is reviewed and assessed exclusively by human decision-makers throughout every stage of the hiring process.

We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.

Please no phone calls or agencies.