Administrative Support Assistant - Saint-Constant, Canada - Lafarge Canada Inc

Lafarge Canada Inc

Verified Company

Saint-Constant, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Why work for Lafarge?:
As the global leader in innovative and sustainable building materials, we're committed to shaping a

greener,

smarter and

healthier world. At Lafarge Canada Inc.,

safety comes first,

collaboration matters and

diversity is celebrated with people who share our desire to continually

make our materials better.
Do you have the drive, the skills, and the passion to join us?

La version française de cette offre d'emploi est disponible: _
Version française cliquez ici_

Overview:

Support the St-Constant plant in the administrative tasks of the plant and the site by bringing rigor and organization to the activities of the various departments.

Carry out routine accounting tasks, various data entry and analysis, manage the hourly payroll and employee files, and carry out and follow up on the purchasing and supply process.

Responsibilities:

Safety:

Make health and safety a daily priority. Promotes and provides leadership in health and safety.
Responsible for performing all health and safety related duties contained in his/her job.

Finance:

Performs accounts payable duties as required.
Act as a credit card agent.
Create purchase orders, PO tracking and process invoices/cash receipts.
Verify that merchandise or services match orders.
Prepare various monthly reports (monthend documents such as budgetary provision and journal entry, etc.).
Tracking of materials used (balance, receipt, invoice, etc.) Followup on certain costs such as rentals, consumables, etc.
Collaborate in the month and yearend closing exercise. Cost analysis and development of efficient followup tools.

Administration:

Collaborate with various departments, such as HR, finance, procurement and projects.
Handle mail (external and internal).
Responsible for office equipment and supplies, ensuring proper functioning of equipment and communicating with suppliers as needed.
Assist suppliers with Avetta updates (OHS database).
Followup and maintain the various service contracts (uniforms for employees, janitorial services, telephones, communication radios, site security system, etc.).
Manage documents (classify, file, circulate and store) related to production. Maintain uptodate data for various reports, dashboards and schedules.

Relationship with other positions:

Position reporting to the accounting coordinator
Collaborates with site supervisory team and corporate functions (HR, OHS, Finance, ABS, etc.,).

Specific Responsibilities:

PO creation, accounts payables and month end financials
SAP Super User

Dimensions:

Annual capacity of the cement plant; 1,000,000 MT
Direct subordinates: 0
Indirect subordinates: 0
Suppliers:

Qualifications:

Academic background and work experience:_
College diploma in a relevant discipline and three years of work experience.
Administrative and accounting experience in an industrial production environment desirable.
Mastery of MS Word, Excel, PowerPoint
Knowledge and Skills:_
Proven skills in secretarial, administrative, office management and accounting.
Excellent organizational and analytical skills.
Very good interpersonal skills.
Knowledge of financial resource management software systems (ERP). (Knowledge of SAP is a major asset)
Expertise in prioritizing and processing multiple requests.
Ability to work effectively in a team environment with mínimal supervision.
Ability to take initiative.
Bilingualism (French and English) both orally and in writing.
Specific Skills Profile:_
Security
Resourcefulness
Results orientation
Interpersonal flexibility
Organizational flexibility
Problem solving
Timely decision making
Customer orientation
Integrity and trust
Listen to
Setting priorities

LafargeHolcim:

As we are reinventing the way the world builds, we need world-class talent to join our Lafarge Canada team: people who are passionate, driven by curiosity and keen to grow, learn, develop and thrive in our high-performance culture.

Whatever you do, you will make a difference here. Because we know that your passion and curiosity are the natural resources the world needs.