Coordinator Support Services - London, Canada - Canadian Pacific

Canadian Pacific

Verified Company

London, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

PURPOSE OF THE POSITION:

As the Coordinator Support Services you will support Canadian Operations management and staff by providing administrative support in a varied range of duties.

POSITION ACCOUNTABILITIES:

Maintaining files and records/Eastern Region Website;
Providing executive office admin support to Superintendents, Subordinates and General Manager (as needed)
Onboarding, systems access, office lines;
Monitor/Office supplies inventory and orders;
Plan meetings/events/functions;
Completing expenses reconciliations;
Vacation relief and back up to other coordinator supports;
Presentation Preparation;
Distribute CPKC documentation: timetables, rule/emergency response books;
Process all recall/decline letters, send via courier, follow up with HR to change status;
Book travel arrangements: hotel/flights/lodging Train&Engineer employees;
Complete status change forms and provide Return To Work packages;
Provide general support of visitors/site coordinator: projects/renovations/emergencies, floods, heating/cooling, monthly inspections fire/extinguishers;
Complete weekly oncall managers list, maintain contact lists;
Assist Health & Safety Committees as required;
Create E-Requests: Onboarding, systems access, office lines.
Input of unionized discipline and discipline record maintenance.
Handling all incoming and outgoing mail, courier services, etc.
Prepares various bulletins and reports as required;
Other duties as required.

POSITION REQUIREMENTS:

Must Possess a minimum of a High School diploma; Postsecondary is preferred;
Previous experience as an office coordinator or in a similar role would be considered an asset;
Experience using SAP systems;
Proficiency in Microsoft Office Outlook, Word, Excel, SharePoint;
Working knowledge of office equipment, printers and fax machines;
Planning and organizational skills;
Must be team oriented.

WHAT CPKC HAS TO OFFER:

Flexible and competitive benefits package
Competitive company pension plan
Employee Share Purchase Plan
Performance Incentive Program
Annual Fitness Subsidy
Parttime Studies Program
Flexible Work Environment

ADDITIONAL INFORMATION:

As an employer with North American presence, the possibility does exist that the location of your position may be changed based on organizational requirements.

Background Investigation: