Manager, Administration - Regina, Canada - University of Saskatchewan

University of Saskatchewan

Verified Company

Regina, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Manager, Administration & Finance, Regina Campus:

Primary Purpose:

To provide essential management in all administrative and financial functions of the College of Medicine Regina Based programs with major responsibilities for collaborating with the Associate Dean to achieve the goals, objectives and strategic directions related to the medical education mandate of the College of Medicine as well as contractual agreements, organization structures, budgeting and financial reporting.

Nature of Work:

Reporting to the Associate Dean, Regina Based Programs, assignments are primarily in working closely with the Associate Dean Regina to achieve the strategic direction of the medical education mandate and the management of activities and operations of the Regina office.

This position processes and provides advice on complex matters, both administrative and financial, to the Associate Dean and various members of the Executive team.

This role is responsible for all financial and administrative operations of the unit that support the academic mission including IT, facilities, contracts/grants, financial and human resource management.

This position exercises discretionary decision making.

In providing various financial and administrative services, the Manager exercises discretion and professional judgment in maintaining confidential information, and applies sound practices with a consistent, proactive and collaborative approach.

The work is high volume and complex and decisions ranging from the mundane to the critical are required on a routine basis.

A high level of concentration is required for long-term planning and for dealing with multiple projects with competing priorities. Emerging and unpredictable events are to be dealt with in a time sensitive and timely manner. Difficult decisions are expected.

The Finance and Administration Manager demonstrates resiliency while working in an environment where there is ambiguity, continuous change and shifting priorities.

Accountabilities

Work with the Associate Dean to achieve the goals, objectives and strategic direction related to the medical education mandate of the College of Medicine.
Manage activities and operations of the Regina office including developing and implementing strategies and processes to ensure policies and procedures are followed which include regulatory bodies.
Oversee all administrative staff (ASPA & CUPE) including direction and assignment of daytoday duties; responsible for ensuring quality output in a timely fashion; and responsible for performance reviews, feedback, mentoring, orientation, training, disciplinary action and dismissals.
Provide accurate and timely budget preparation, financial forecasts, accounting and financial reporting. Ensure budgetary updates quarterly and management of the Regina Campus operating budget.
Presents and conveys accurate information and data to ensure financially viable and sustainable decisionmaking and problemsolving
Research and analyze information and compile data for statistical reporting and provide guidance to the Associate Dean and/or Executive Deanery related to medical education and processes.
Ensure the successful development and operation of contractual agreements including monitoring and control of new contracts and renewals. Oversight on processing and payment of these invoices.
Effectively communicate college and university policies and procedures with respect to financial and administrative issues.
Provide guidance, advice and information to the Associate Dean Regina Based Programs on all financial and administrative including any longterm strategic planning.
Collaborate with the other College of Medicine departments and units as required to ensure the educational mandate is achieved, including but not limited to accreditation, and to enhance curriculum delivery, service and support to undergraduate students and adhere to accreditation standards.
Coordinate and manage special projects and initiatives.
Liaise and collaborate with the Saskatchewan Health Authority in the Province to ensure effective efficiencies (i.e. human resources, space, IT).
Advise, consult and make recommendations to the Associate Dean related to aspects of postgraduate medical education.
Lead, advise, consult and make recommendations to the Associate Dean related to aspects of undergraduate program management, including but not limited to: admissions, program requirements, registration, leaves of absence, graduation/convocation, academic and nonacademic misconduct, policy exceptions, and student rights.
Support continuous quality improvement within the college by facilitating quantitative and qualitative assessments of the curriculum and by working with the broader education team to implement recommendations arising from internal and external reviews
Establishes and maintains strong working relationships with all key stakeholders, including leaders from assigned departments