Alumni Administrative Coordinator - Winnipeg, Canada - Adult and Teen Challenge of Central Canada

Adult and Teen Challenge of Central Canada

Verified Company

Winnipeg, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

JOB DESCRIPTION:
Alumni Administrative Coordinator (Part-Time 25-30 hours)

DATE OF JOB DESCRIPTION:
June 2023

DEPARTMENT OR FUNCTIONAL AREA:
Regional Support

REPORTS TO:
Pastor of Alumni and Community Development

DNA ALIGNMENT
ATC is a Christ-centered, non-profit ministry focused on substance abuse treatment and recovery. Our vision is freeing all people from life-controlling issues through the power of Jesus Christ.

This position requires someone who is a born-again, Spirit-led believer and agrees to the Christian doctrines found on the ATC website.

This role also requires the individual to live/work in and through these core values:

CORE VALUES
INTEGRITY - We treat people like Jesus did, with eyes of grace while speaking the truth.

EXCELLENCE - Everything between the long-distance vision to the day-to-day tasks, our ministry is worth our very best effort.

SERVICE - The men, women, and teens in our care are treasured by our Saviour, and we are honoured to serve them.

LEADERSHIP - We live to become more like Jesus and invite as many people to come with us.

CULTURAL FIT
Energetic, positive thinker who is humble, hungry and smart.

Humility in always serving others and making the engagement experience powerful, whether it's a customer, a donor or fellow team member.

Hungry to perform with excellence while striving in continuous learning.

The ability to be socially and relationally smart in interacting and engaging others on behalf of the ministry, understanding every team member represents ATC.

PRIMARY PURPOSE:

The role of the Alumni Administrative Coordinator is to assist with the organization, communication and administrative support for the Pastor of Alumni and Community Development

DUTIES AND RESPONSIBILITIES:

Note:
This is not a complete list of this position's duties and responsibilities. The items below are examples of the types of activities performed. Other duties may be assigned.

PRIMARY RESPONSIBILITIES:

Assist with the planning, communication and administration needs for the Pastor of Alumni & Community Development.
Proofreading materials
Note taking
Event planning
Venue bookings and Communications
Managing invites and RSVPs
Ordering materials
Updating website
Coordinating with other departments for fine details
Providing administrative support and organization, for Freedom Church services
Developing an executed systems of measurements
Coordination of team responsibilities
Ensuring reports are complete and on time
Assist with the administration and execution of Project Reach evangelism efforts.
Provide support to Alumni programs and efforts
Provide administrative support to the SURGE admissions and promotions
Assist with SURGE facilitation
Assist with SURGE, mentorship report systems
Assist with other projects in the ministry growth as needs arise (ie. administration support, special projects ect.)
Assist with the measurement, evaluation criteria, team structure, and annual budget, and goals of the department programs such as JOURNEY, SURGE, KNOW THE TRUTH.

Support the alumni marketing efforts, including:

Work with internal marketing communications partners on marketing campaigns and materials, as needed
Assist with creation and implementation of outreach campaigns
Ensure the website is developed and up to date with the most relevant and accurate information
Oversee all social media outreach
Oversee merchandise inventory
Trained and willing to cover holidays for other RSS staff staff

SCHEDULE:

Plan and communicate a work schedule. Must be flexible with scheduling, may be required to work evenings and weekends upon request.

DECISION MAKING:

Communicate major decisions and changes with your supervisor.

QUALIFICATIONS:

Excellent communication, relationship management and interpersonal skills; the ability to work effectively with internal teams, with community leaders, school leaders, teachers, counselors, staff, interns, clients; display superior judgment and diplomatic skills; excellent verbal and written communications skills.
Must be highly organized and have the ability to multitask. Extremely high degree of professionalism and integrity, as well as the ability to pay attention to detail and quality standards are required.
Strong analytical and problem solving skills with the ability to understand the big picture
Self-starter, able to work independently; ability to manage multiple tasks with competing deadlines and remain calm while under pressure; ability to remain on task and follow through projects to their completion
Demonstrable commitment to the mission of ATCCC; ability to inspire others while communicating the mission of ATCCC
Maintain professional standards of conduct and appearance with co-workers and the public.
Proficient in Apple & Microsoft Office suite programs, Word, Excel, Power Po