Administrative, Outreach and Communications - Toronto, Canada - University of Toronto

University of Toronto

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:03/15/2023

Req ID: 30263

Faculty/Division:
Faculty of Arts & Science

Department:
Dept of Classics

Campus:
St. George (Downtown Toronto)

Position Number:

Description:

About us:

The Faculty of Arts & Science is the heart of Canada's leading university and one of the most comprehensive and diverse academic divisions in the world.

The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty.

The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration.

At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Founded in 1827, the Department of Classics is one of the largest departments of its kind in North America and is internationally renowned for the excellence of its programs.

Our diverse faculty study all aspects of the Greek and Roman world and are cross-appointed with multiple departments, centres and the Royal Ontario Museum.

Our department is home to the Woodbury Library with its extensive holdings in Greek and Latin, epigraphy and papyrology.

We offer unique programs of unusual breadth and intellectual variety in one of the most culturally diverse cities in North America.

Your opportunity:

Under the general direction of the Chair, the Administrative, Outreach and Communications Assistant to the Chair is responsible for assisting the Chair with frontline and administrative tasks of the department, as well as coordinating communication and event needs.

The communications responsibilities include maintaining and updating the department website and social media sites (including Facebook, Instagram, and Twitter) and gathering and editing content for the departmental news page and annual newsletter.

The incumbent will work with the Chair to develop outreach activities and will serve as a liaison to interested groups within the University and the community.

The incumbent will also be responsible for determining the logistics for a range of departmental events such as the start/end-of-term gatherings, departmental lectures and conferences.

Your responsibilities will include:

Acting as the first point of contact for general enquiries
Liaising with internal and external contacts, such as University of Toronto Communications and the Faculty of Arts and Science Communications and Public Affairs, current students and student associations, alumni, and local high schools to promote programs and collaboration.
Keeping wellinformed on leadership commitments and priorities
Keeping wellinformed on policies, procedures, regulations and new technology
Coordinating the preparation and distribution of promotional/outreach materials
Maintaining information on digital platforms (the departmental website, social media pages, etc.)
Conceptualizing, organizing and executing event activities
Promoting events and programs to target audiences
Arranging and managing travel and accommodations for visiting speakers and prospective graduate students
Coordinating book donations to the Woodbury Library and directing activities of library casual staff.
Distributing and collecting room keys, collecting and recording key deposits, and maintaining key log records.
Maintaining office and classroom supplies inventory.

Essential Qualifications:

Advanced College Diploma (3 years) or an acceptable combination of education and experience.
Minimum five (5) years of recent and related senior administrative/executive assistant experience, preferably in a postsecondary or researchintensive institution.
Experience providing senior level administrative support including administering a busy and complex calendar; preparing and monitoring schedules and keeping participants up to date with upcoming projects, events and deadlines.
Experience drafting, editing and preparing a variety of written documentation and communications, including the ability to concisely summarize information and prepare original correspondence.
Extensive experience developing agendas, taking minutes efficiently, recording action items in meetings, and establishing followup protocols.
Demonstrated experience and understanding of social and multimedia platforms, channels, trends, and capabilities.
Graphic editorial design experience and skills.
Experience with Adobe Creative Suite (Photoshop, Canva, and Content Management Software (WordPress and Drupal).
Experience with event logistics, including the use of scheduling software and online platforms to assist in the logistics of organizing meetings and events.
Demonstrated e