Facilities Administrative Assistant - Scarborough, Canada - Senior Persons Living Connected

Senior Persons Living Connected

Verified Company

Scarborough, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Mission Statement:
Understand the aspirations of seniors and respond with innovative supports.

Vision Statement:
Building inclusive communities where all seniors are connected to living their best possible life.

Position::Facilities Administrative Assistant (Canada Summer Jobs)

No of Weeks: 30 hours per week

Hours of Work: 8 weeks

Reports to:
Facilities and Properties Director

Date Posted::May 16, 2024

Position Summary:

Responsible for providing administrative support to the Facilities and Properties Department

Responsibilities:

Responds to basic inquiries for information from internal and external stakeholders
Track service records and provide administrative support for building maintenance, janitorial operations and fire safety
Review tenant records with support and file appropriately
File and trace purchase orders, invoices, quotes and service contracts
Request quotes to arrange for supplies or services
Attend staff meetings
Assists with tenants' engagement and support
Assist with special assignments for project administration
Maintains Bulletin Boards for notices on a regular basis
Provides general administration support such as filing, assists with reading forms and photocopying
Checks and opens new files for Housing Applications
Phones clients to update their status and willingness to remain on the market rent waiting list language skills:
Drafts simple notices and signs
Posts and removes notices as per schedule.
Follows up on job orders for property maintenance
Updates files on the network that are outstanding
Provides other administrative and clerical duties

Education:

Pursuing postsecondary education in Business Administration/ Project Management

Qualifications:

Previous administrative experience an asset
Excellent attention to detail
Able to handle multiple tasks and handle priorities
Strong organizational skills and time management skills
Ability to speak a second language (Cantonese, Tamil, Mandarin, Greek) an asset

Requirements:

To be eligible, applicants must:
- be between 15 and 30 years of age at the start of the employment
- be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment. Please note that International students are not eligible to apply.

Have a Social Insurance Number at the start of employment and be entitled to work in Canada in accordance with provincial legislation and regulations.

Other: