Event Planner - Burlington, Canada - Royal Botanical Gardens

Royal Botanical Gardens

Verified Company

Burlington, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Located at the head of Lake Ontario and within the municipalities of Burlington and Hamilton, Royal Botanical Gardens (RBG) is the largest botanical garden in Canada and one of the nation's earliest nature sanctuaries.

Comprising some 2700 acres of protected wetlands, botanical collections, parkland and display gardens, and within easy access of millions of nature-starved urban citizens, RBG dedicates its expertise in horticulture, conservation, science and education to connect people, plants and place for the purpose of nurturing and preserving healthy growing life on our planet.

RBG directs its efforts, and seeks the support of individuals and organizations, to realize its vision of a world in which everyone is awake to the beauty, diversity and necessity of plants, and from that consciousness more actively works together to protect and preserve plant species and habitats and, by extension, our planet.

As part of the Business Development Team the Events Planner will be charged with creating experiences and bringing visions to life, with a strong focus on event design and curation, and audience development.

The event planner will be responsible for the development, curation, design and implementation of events at RBG. Events will include specialty garden dinners, brunches, VIP member and donor experiences and fundraising events among others.

Responsibilities

Plan, manage, and oversee all events from idea and event conception to implementation.
Establish event themes, concepts, décor and design.
Establish event goals, audiences and budgets.
Determine programming and plan for event content. Identify and book; speakers, entertainment, activations as required.
Develop detailed project plans for each event clearly identifying timelines, responsibilities and milestones.
Organize supplies, vendors and all logistics, including onsite setup and teardown operations as well as coordination for events.
Manage vendor and stakeholder relationships and communications.
Manage event logistics with internal teams, suppliers, sponsors and partners to ensure events and activations are delivered effectively.
Coordinate cross organization communication for events ensuring that relevant information is shared in a timely manner. Maintain and regularly update venue management/customer relationship management database(s)
Collaborate with the marketing team to develop marketing plans and promotions for events.
Maintain detailed budgets. Track event spending and stay within budget.
Work closely with the finance department to ensure proper reporting.
Regularly liaise with and coordinate with internal RBG departments to cultivate and secure support and resources for the successful implementation of events and partnerships (which includes but is not limited to events, festivals, exhibits and other activations)
Create and lead postevent analysis and reports.

Qualifications

Postsecondary degree/diploma in event management, tourism, hospitality or a related field.
Minimum 5 years of previous experience in event planning, event décor and design.
Experience in events and project management with a track record of successful events.
Experience sourcing talent, vendors and suppliers and communication with both internal and external stakeholders for event execution.
Creative thinker with an eye for detail, a working knowledge of trends and design principles and meticulous attention to detail.
Excellent organizational skills with the ability to multitask under pressure.
Strong communication and interpersonal skills.
Financially savvy, with the ability to adhere to planned budgets and process invoices.
Working knowledge of MS Office is required.
Must possess a valid Class G driver's license with a clear record.

Working Conditions

This position requires working a minimum 35hour work week.
Work is conducted both indoors and outdoors. Ambient room temperatures, lighting and traditional office equipment as found in a typical office environment.
Prolonged periods of sitting at a desk and working on a computer.
Extensive walking and standing during events.
Flexibility to work evenings, weekends and holidays is required.
Travel may be required from time to time.

RBG has committed to becoming a fully sustainable and ecologically restorative organization.

This is an integral part of our culture and we require all our employees to assist us with this goal by committing to make the best ecological decisions possible in the execution of their responsibilities, keeping in mind the possible effects these decisions may have on both the human and natural environments both now, and into the future.

RBG is an equal opportunity employer and is committed to fair and accessible employment practices. Upon request, suitable accommodations are available under the Accessibility for Ontarians Act.

We thank all applicants however, only those selected for an interview will be cont