Accounting Administrative Assistant - Burnaby, Canada - RDH

    RDH
    RDH Burnaby, Canada

    Found in: Talent CA C2 - 1 week ago

    Default job background
    Fixed-Term
    Description

    Reporting to the Controller, the Accounting Administrative Assistant anticipates the needs of team members and helps them stay focused on their tasks by resolving administrative and operational issues before they arise. In addition to being organized and analytical, you possess the strong communication skills needed to interact with a variety of people and job functions.

    This role is a one-year fixed contract.

    KEY RESPONSIBILITIES:

    Bank Deposits

  • Enter client cheque payments daily
  • Monitor bank accounts for incoming client payments an apply accordingly
  • Investigate and match unknown payments
  • Take deposits to the bank if necessary

    • Project Set-Up

  • Review and approve In-Pursuit projects created in the accounting software, and add proposal phases where appropriate
  • Liaise/assist Accounting Assistants when necessary

    • Electronic Filing

  • File semi-monthly Accounts Payables
  • File semi-monthly Employee Expense payments
  • Ensure electronic files are in good order
  • Ad hoc requests for documentation

    • Accounts Receivable and Client Invoicing

  • Monitor the Accounts Receivables inbox and coordinate incoming emails for the appropriate recipient
  • Send monthly invoices to clients electronically

    • Company-wide Deadline Management

  • Send monthly company-wide invites for deadlines applicable to timesheets, expenses, approvals, and project manager duties
  • Update the messaging and timing of the invites as requested

    • QUALIFICATIONS:

  • High School Graduation
  • 1·3 years' office experience

    • SKILLS AND COMPETENCIES:

  • High level of accuracy and attention to detail
  • Ability to act with integrity and manage confidential information
  • Strong and professional communication skills (written and verbal)
  • Thrives in a fast past environment with strong organizational and multi-tasking skills
  • Self-directed, but able to take direction, learn from your mistakes, and motivated to continuously improve
  • Proven ability to work positively and collaboratively with all types of people and roles
  • Experience in MS Office including Excel, Word, and Outlook
  • Proficient with learning new technology and software systems
  • Familiarity with professional services firms is an asset

    • BENEFITS AND PERKS:

    The base salary range for this position is $45,000 – $55,000 annualized for a full-time role. Salary is dependent various factors, including qualifications, skills, competencies, experience, and location. You may also be eligible for discretionary incentives and share ownership.

    We offer a robust benefits package to support the well-being of our employees. This includes: GRSP contributions, Health and Dental coverage, Primary Caregiver benefits, Vacation and Sick Time, Statutory Holiday substitutions, and a learning fund of $1,000 per year for education or career goals.