Corporate (Office) Services Assistant, Corporate - Vancouver, Canada - CPSBC Careers

CPSBC Careers

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Full-time, permanent
Position summary

Reporting to the corporate services supervisor, operations, the corporate services assistant is responsible for supporting College operations in a timely, accurate and customer service-oriented manner.

Responsibilities will fluctuate depending on business needs and requirements to deliver hospitality and corporate services-related activities.
Duties and responsibilities

Duties include but are not limited to the following:
Corporate services
- receives, logs, opens, sorts and distributes incoming correspondence, ensuring all documents are handled in accordance with established policies and procedures
- sorts, prepares and processes outgoing mail and packages, including couriers, registered mail etc.
- coordinates, prepares and processes mass mail-outs in cooperation with the department generating the mail-out and liaises with external service providers regarding mass mail-out issues
- operates mailing machine, postage equipment and computerized accessories
- maintains a pool of information on current postage charges and services, answers queries as required, and ensures adherence to new or revised postal regulations
- ensures that all multifunction devices are operational and are adequately stocked
- undertakes photocopying and scanning as required
- responds to a variety of queries and requests from College staff, ensuring the highest level of customer care and confidentiality are maintained at all times
- ensures that all copy rooms are adequately stocked with stationery supplies etc.
- assists in the management of the College parkade in relation to the allocation of parking stalls to staff and guests

Hospitality
- ensures all meeting rooms have been set up as appropriate, including catering/refreshment requirements
- undertakes cleanup of all meeting rooms and staff room/kitchens as required
- maintains regular supplies for kitchens and coffee stations
- provides other support duties to the College as required

Skills and qualifications

Required skills and qualifications include:

- successful completion of grade 12; office/hospitality experience is desirable
- ability to perform physical tasks, such as standing, bending, reaching, stooping for extended periods of time and lifting boxes, mailbags and other items up to 40 lbs/18 kg
- ability to organize and set work priorities
- ability to work both independently and as a team member
- ability to maintain a calm demeanour during busy or stressful times
- ability to exercise good judgment in recognizing the scope of authority and protecting confidential information
- good written and verbal communication skills
- must be safety conscious at all times, for example, when operating mailing, filing, and delivery equipment, and delivering correspondence throughout the office

The compensation range for this position is $39,459-$49,324 per year.

The College is located on the unceded territory of the Coast Salish peoples, including the territories of the xwməθkwəy̓əm, Skwxwú7mesh, and Səl̓ílwətaʔ/Selilwitulh Nations.

We thank all applicants for their interest; however, only those selected for interview will be contacted.