Supervisor of Accounts Payable - Toronto, Canada - Toronto District School Board

Toronto District School Board

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

No:

SCH II NE

POSTED:
March 23, 2023

DEADLINE:
12:00 Noon, April 6, 2023

Supervisor of Accounts Payable

Permanent Position

Business Services

Schedule II, Level 6

(Non-Union - 12 Month)
**$76,718 - $92,072

The Toronto District School Board adheres to equitable hiring, employment, and promotion practices.

Reporting to the Manager of Accounts Payable, the Supervisor of Accounts Payable is responsible for the _

- supervision of the Board's payment and accounts payable services. The department processes all invoices, _
- employee reimbursements and manages the Board's Corporate Purchase Card and Petty Cash operations _
- as per Board policies and regulations. _

This Supervisor of Accounts Payable will: _ _Provide supervision and direction to Accounts Payable staff, including planning, staffing, training and _

- performance reviews in a unionized environment; _ _Provide support and guidance to schools, department budget holders, School Superintendents on _
- appropriate financial procedures; _
- _Adhere to Budget, Grant and spending requirements as it pertains to payments processed; _

Maintain and assist in the upgrades of the financial systems and software utilized by the department; _
Work closely with Purchasing and SAP Business Process Team to ensure that appropriate controls, _

- conditions, contracts with vendors are reflected in SAP to ensure prompt and accurate payment; and _ _Provide excellent customer service to vendors and external stakeholders. _

Summary of Duties:

Responsible for the supervision of Accounts Payable staff members;
Provide leadership to motivate staff and to facilitate team building necessary to increase productivity;
Interview and recommend hiring of Accounts Payable staff as required;
Train staff regarding specific functions and procedures as required;
Follow-up and review to ensure accuracy and adherence to specific timeframes;
Provide support and guidance to central department and school based staff on related financial

procedures;
Responsible for disbursements and administration of the Purchase Card and Petty Cash operations to

ensure that they are in accordance with Board by-laws, policies and procedures;
Responsible for disbursements and administration of the Employee Expense software;
Conduct on-going reviews of the GR/IR (goods receipt/invoice receipt) clearing accounts;
Approve the payment process to produce the payment run (Electronic Fund Transfer and cheques);
Prepare year-end summaries and assist in year-end audit;
Produce and analyze management and statistical reports re vendor payment and activity;
Responsible to communicate with outside suppliers in connection with problem accounts;
Monitor on an ongoing basis and assist in the maintenance of the SAP system;
Work with Information Technology staff to implement appropriate modifications to financial and invoice

automation systems;
Review, test and implement system upgrades and identify potential improvements to financial and invoice

automation systems;

Assist with the review and development of procedures for the efficient and accurate recording
of Board revenues, disbursements, Purchase Card & Petty Cash disbursements;
Prepare cost estimates and organize records in response to Freedom of Information (FOI)
requests for financial records information;
Act as a designate for review of in-province and out-of-province conference expenditure
claims;
Provide support to special projects as required;
Provide leadership in fostering equity and inclusiveness in the development and implementation of

programs and services; and
Other duties as assigned.

Qualifications:

University degree in Commerce and Finance or Business Administration and specialized training in

information technology with a minimum of three years' experience in an accounts payable setting or an
equivalent combination of education and experience;
Experience with the implementation and use of, automated invoice payment solutions and automated
employee expense solutions;
Experience and proficiency working with SAP utilizing the Financial Accounting, Purchasing, Materials
Management, Controlling, and Payroll modules and functionality;
Proven track record of working collaboratively and effectively with a variety of internal and external
stakeholders at all organizational levels while providing excellent customer service experience;
Experience in year-end financial processes as it relates to Accounts Payable and Accounting;
Excellent written and oral communication skills including effective presentation skills;
Excellent interpersonal skills and ability to work effectively in a team environment;
Strong problem solving skills, analytical skills and attention to details;
Good understanding of accounting policies and procedures;
Knowledge and understanding of school board policies, procedures, Ministry Funding, and Ministry of

Education expense and procurement directives;
Strong kno