PMO Analyst - Toronto, Canada - OCS

OCS

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

About Us
The Ontario Cannabis Store provides safe, responsible access to recreational cannabis for adults 19 and older.

We operate the provincial online store for recreational cannabis in Ontario and are the exclusive provincial wholesaler to authorized private retail stores.

Working at the OCS is a unique opportunity to be part of an agile start-up in a ground-breaking new industry.

We're a diverse team passionate about delivering a great customer experience, working together with mutual respect, and building value out of our differences.

We're an inclusive organization that understands that delivering great results comes out of ensuring every voice is heard.

About the Role
We are recruiting for a PMO Analyst to join our Strategic Planning & Transformation team.

The PMO Analyst will provide coordination, facilitation and support of IT projects, programs and portfolio management and IT governance activities.

They will be responsible for organizing meetings, documenting decisions, actioning items, and various executive and operational reports for the S&T team.

The PMO Analyst will support the Sr. Manager with administration and maintenance of project intake process, project backlogs and PMO documentation repository.

About Your Day

Facilitating and leading formal project intake processes and meetings
Monitoring completeness and accuracy of project intake process
Reviewing and analyzing governance meeting decisions and actioning items to report to S&T leadership
Contribute to improving the best practices of the project management community within S&T office to help drive consistency, transparency, and execution excellence on projects
Assisting the Sr. Manager in establishing and operationalizing standard PM processes and tools (RAID Log, Project Plans, Status, Steerco Documentation, etc.)
Plans, coordinates and may facilitate project and program meetings.
Disseminating meeting actions to responsible parties and tracking items for completion for S&T roadmap discussions.
Monitoring and maintaining standard documentation repositories and team collaboration sites (Confluence/Jira)
Facilitating continuous improvement meetings to update and maintaining Project and Program Guidelines.
Maintaining and updating S&T project delivery playbook to incorporate latest process and procedures
Providing training to program/project managers on new/changed project control procedures and tools
Preparing program/portfolio executive summary and adhoc reports for management

About You

Bachelor's degree plus two years of related work experience or equivalent combination of education and experience in Project Management or related field.
2 years of work experience in a PMO support or related role
Experience supporting IT teams with effective utilization of PM/PPM tools and processes.
Effective verbal and written communication
Experience working in a shared project management environment with multiple project managers managing the same project
Experience establishing, building, and maintaining collaborative relationships with various stakeholders for the purpose of meeting the corporate and program objectives
Formal project management training and/or possessing a PMP, CAPM, CSM, or ACP is an asset
Expert with PowerPoint and crafting executive communications/updates
Proficiency with productivity tools including the Office365 product suite including Word, Excel, PowerPoint, and Teams.
Ability to use the Atlassian suite (JIRA & Confluence) for task tracking and project documentation is an asset

Remote Work

About the Job