Administrative Assistant - Etobicoke, Canada - Humber

Humber
Humber
Verified Company
Etobicoke, Canada

1 month ago

Sophia Lee

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Sophia Lee

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Description

Administrative Assistant - VP Academic - PT Admin

Find Your Spot at Humber

  • At Humber, our career paths open a world of infinite possibilities for you to explore. People are at the heart of the Humber experience. Here, every day we work shoulder to shoulder to deliver excellence, and in doing so, we redefine what it means to be a
leader in polytechnic education. Humber employees are a diverse group of committed, caring and fun-loving people.

  • We take finding and growing the right talent very seriously. We strive to find and nurture extraordinary employees who bring their best each day.
  • If you are interested in working in higher education and are looking to contribute to the largest polytechnic College in Ontario, as we shape the future of our students and communities, here is your opportunity to join our team.

Job Details

Position Title:
Administrative Assistant


Status:
Part Time Administrative Contract


Hours: 24 hours a week


Faculty/Department:
Office of the Senior Vice-President, Academic


Campus/Location:
North Campus - Hybrid


Hourly Rate:
$45.64 CAD


What you will do:


Under the direction of the Senior Vice-President, Academic Leadership Team, the Administrative Assistant provides high-profile, professional and confidential support to the Institution's Office of the SVPA.


The Administrative Assistant will liaise with all levels of College staff, students, Governors, partners and the public and will undertake special projects and assignments on behalf of the Office of the SVPA as directed.


The Administrative Assistant will perform a wide variety of administrative support tasks using his/her well-developed organizational, interpersonal and communication skills, all of which contribute to the efficient and professional operation of the executive offices.


Responsibilities include:

  • Managing calendars for the Senior Vice-President, Academic Leadership Team
  • Generating reports and data analytics, developing Powerpoint and complex Excel tables, charts and spreadsheets, and formatting documents and reports (which include diagrams, tables and charts).
  • Providing Academic committee support, documenting meetings and consultations, record keeping, minutetaking, developing templates and collaborating to develop effective administrative processes, collecting data and information, and collaborating with the Senior Academic Leadership team.
  • Onboarding/offboarding departmental new hires, expense management, processing businessrelated travel requests, Program Advisory Committee membership letters, and assisting with student concerns and enquiries from the Humber community.
  • Organizing inperson and virtual consultations and meetings.

What you bring to the role

Education

  • Postsecondary diploma in fields of Office/Business Administration, Human Resources or similar;

Experience

  • Minimum 3 years of administrative experience supporting a senior level leader/executive
  • Minimum 5 years specifically related experience in an educational facility, preferred
  • Experience preparing excel analytic reports, Powerpoint presentations and reports

Skills

  • Advanced skills in MS Word, Excel, PowerPoint and Outlook
  • Attention to detail
  • Problem Solving Skills
  • Communication Skills
  • Organization Skills with the ability to multitask
  • Time Management Skills and Ability to Prioritize Work
  • Sound judgement
  • Selfmotivated and independent
  • Team player
  • Quick Learner
  • Excellent written and verbal communication skills

What's In it for you?

  • An opportunity to have an impact with a postsecondary institution, poised to do great things.
  • Diverse, hardworking, committed team of people who care about each other.
  • Tools and technology that will allow you to succeed at your job.
  • Amazing perks
  • Highly supportive work culture
  • We thank you for your interest in working with Humber College. Only applicants selected for an interview will be contacted. Consideration for Support Staff and Academic positions will be given to internal employees in accordance with the respective Collective Agreements.

Equity, Diversity and Inclusion
Humber College is committed to a workforce that reflects the diversity of our students and our city.

We actively seek Indigenous Peoples and individuals from equity-deserving groups with demonstrated skills and knowledge to deal with all aspects of equity, diversity and inclusion in a post-secondary environment.


Accommodation

  • Humber College is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Our HR Generalists will work with applicants requesting accommodations at any stage of the hiring process. This document is available in alternate formats upon request.

Anti-Discrimination Statement

Hours Per Week 24


Position Type PT Administration


Minimum Salary 45.64

**Work L
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