Finance and Administration Manager - Calgary, Alberta
2 days ago
Job description
Job Title: Finance and Administration Manager
Location: Hybrid / Calgary-based
Engagement Type: Full Time
Reports to: Executive Director
About CRIEC
Calgary Region Immigrant Employment Council (CRIEC) is a mission-driven organization focused on advancing immigrant employment and inclusion in Calgary. We work collaboratively with employers, community partners, and immigrant professionals to build pathways to meaningful work and leadership.
About the Role
CRIEC is seeking a
Finance and Administration Manager
to process and manage all full cycle accounting functions, as well as manage the administrative areas of CRIEC (IT, office space, etc). This role is ideal for a candidate who is comfortable with processing transactions (journal entries, AP, payroll) as well as managing other financial activities – including the month-end close process, financial reporting and preparing budgets and forecasts.
This role does not manage any direct reports.
What You'll Bring
• Proven experience in non-profit financial management
• Ability to work independently and flexibly
• Strong communication skills and a collaborative mindset
• High ethical standards and a commitment to CRIEC's mission
• A sense of humour and a solutions-oriented approach
Key Responsibilities
• Accounts Payable
o Processing and paying a small volume of invoices bi-weekly
o Ensuring credit cards are paid and reconciled monthly
o Preparing the GST report for the government as required
• Payroll
o Processing monthly payroll using the Payworks payroll system
o Process and balance T4s annually
o Balance all CRA Accounts
o Work in collaboration with the Leadership team for any staffing changes.
Ensure all information in Payworks is correct and updated as needed
• Financial accounting and Reconciliations
o Reconciling all bank and credit card accounts monthly, including proper back up
o Reconciling all balance sheet, revenue and expense accounts
• Financial reporting and budgets
o Preparing financial reports for grants, ensuring compliance with funding regulations, and optimizing use of restricted funds
o Supporting the Leadership team in providing timely financial information, including funding applications
o Monitoring fund utilization and ensure alignment with program goals
o Developing Budgets, dashboards and KPIs for decision-making
• Audit
o Supporting audit preparation and liaise with external auditors
o Includes CRIEC's annual audit, plus program audits
• Administration
o Manage the relationship with the IT provider, maximize efficiency, reduce costs
o Office space – manage the office space, including the landlord relationship
• Other duties
o Ensure compliance with all requirements - funders, CRA and non-profit regulatory standards
o Mentor internal staff on financial literacy and budgeting
o Other duties, as required
Qualifications
• A degree or diploma in accounting
• Minimum 5-7 years of progressive experience in non-profit financial leadership
• Strong knowledge of fund accounting, grant management, and CRA compliance
• Proficiency in financial software (QuickBooks online) and advanced Excel skills
• Experience working with diverse teams and equity-focused organizations
• Legally eligible to work in Canada
Other details
This is a full-time role (37.5 hours per week), depending on organizational needs and seasonal demands (e.g., budgeting, audits, grant cycles). Compensation is competitive and commensurate with experience.
If you are someone who thrives in mission-driven environments and enjoys working with purpose, we'd love to connect.
To apply, please include a cover letter and resume in your application and send to noting Finance & Administration Manager in the subject heading.
Please note only successful applicants will be contacted.
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