Assistant to the Dean - Victoria, BC VW Y

Organizational Unit · University of Victoria -> Faculty of Social Sciences · Location · University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) · Posting Close Date · 5 March 2026 · Please note that positions will close at 4 p.m. on the closing date. · FTE · 1.0 · Salary Grade ...

Job description

Organizational Unit

University of Victoria -> Faculty of Social Sciences

Location

University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date

5 March 2026

Please note that positions will close at 4 p.m. on the closing date.

FTE

1.0

Salary Grade

$5, $5,480.00

Additional Posting Information:

N/A

Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.

Classification

Secretary/PB11

Hours of Work

Monday to Friday, 8:30 a.m. – 4:30 p.m

Employee Group:

CUPE 951 - Regular

of Hires Needed

1

Category

Administrative and Support Services

About this Opportunity

The University of Victoria is one of Victoria's largest employers and one of Canada's best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria's diverse academic programs, world-class research and commitment to civic engagement.

The Faculty of Social Sciences is a dynamic and multi-faceted community of people. We have over 140 regular faculty members, over 200 additional adjunct, emeritus and sessional faculty, and approximately 30 support employees. Our student community includes roughly 400 graduate students and over 4500 undergraduate students. We thrive in a culture based on excellent teaching and world-class scholarship, innovation and professional practice. We are committed to diversity. Our student population comes from BC, across Canada and from countries around the world.

This position is largely on campus, but will be eligible for one day a week of remote work after successful completion of the probation period.

*This position is eligible for a hybrid flex arrangement*

Job Summary

The Assistant to the Dean plays a pivotal role in the Dean's Office administrative team by supporting its high-level operations and contributing to the effective functioning of the Faculty of Social Sciences. As a trusted advisor and problem-solver, this role is often sought out by the Dean's team and other staff for guidance on complex issues beyond their scope.

Reporting to the Faculty Director of Administration and working closely with the Dean, the Assistant facilitates the Dean's work by managing critical tasks such as maintaining the Dean's calendar, coordinating meetings with multiple stakeholders, and ensuring accurate and timely information for decision-making. The role oversees confidential records, supports faculty personnel processes (e.g., hiring, salary reviews, and leaves), and manages the administration of standing and ad hoc committees.

The Assistant also provides mentorship to other administrative staff, offers guidance to departments, and occasionally supports Associate Deans and the Director of Administration. This position may handle event planning, special projects, and serve as a resource during staff absences, ensuring seamless operations. The Assistant's decisions and problem-solving significantly impact the effectiveness of the Dean's Office and the broader faculty.

Job Requirements

Experience:

This position requires a level of education, training, and experience equivalent to 3 years of experience working within a comparable environment.

Knowledge/Skills/Abilities:

• Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
• Ability to prioritize and manage time/tasks with attention to detail in an environment with frequent interruptions and often emergent deadlines.
• Ability to problem solve by using judgement, independent thinking and/or analysis.
• Ability to interpret policies and procedures.
• Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences and situations.
• Experience composing various business communications such as emails, memos, and reports.
• Experience scheduling meetings and calendar coordination.
• Experience in maintaining confidential and sensitive information.
• Experience with pre-planning and recording meetings.
• Experience with event planning and coordination.
• Ability to build and maintain positive working relationships including the larger UVic community and external agencies.
• Demonstrated ability to work independently as well as part of a team.
• Demonstrated leadership skills including the ability to mentor staff
• Ability to exercise initiative, good judgement, tact, and diplomacy
• Advanced proficiency with computer applications (i.e. MS Office, file sharing software, virtual meeting software, content management systems).

Specialized Knowledge/Education:

Secondary school diploma or equivalent.

Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.

Read our full equity statement here:

Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: Any personal information provided will be maintained in confidence.

What UVic Offers: To learn more click here