Ea, Global Marketing Strategy - Vancouver, Canada - Destination Canada

Destination Canada

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Brief:

Make your mark with Destination Canada as Executive Assistant, Global Marketing Strategy Bâtissez votre carrière à Destination Canada en tant qu'adjoint ou adjointe de direction, Stratégie du marketing général.

Job Grade & Compensation:
DC-03 $58,328 - $72,910 (CAD) + Pay for Performance

Language Requirement:
Bilingual (French) BBB

Security Clearance Level :
Enhanced

Employment Status:
Term

End Date (Term Roles) :8/14/26

The world needs more Canada.

Destination Canada is looking for a bilingual
Executive Assistant, Global Marketing Strategy to join our team in Vancouver as we inspire travellers to explore Canada.

As an Executive Assistant at Destination Canada's Global Marketing Strategy team you will play a pivotal role in supporting the Chief Marketing Officer (CMO) and ensuring the efficient operation of the team.

Your responsibilities will include managing calendars, coordinating meetings and travel arrangements, providing administrative and financial support, and collaborating with cross-functional teams.

With an emphasis on organization, proactive problem-solving, and effective communication, you will contribute to the success of strategic initiatives and be a key asset in streamlining processes.

Destination Canada strives to be an agile organization that responds to a fast-paced industry. The individual will require the skills and personal attributes to support this goal.

Join us and share your love for Canada and your glowing heart with the world.

DUTIES:
This role coordinates the activities of the CMO and provides administrative and project co-ordination services to the unit.

Key accountabilities include:

Executive Assistant Services:

Manage the CMO's calendar, stay aware of priorities, monitor tasks and deadlines, anticipate needs, make critical decisions to prioritize meetings.
Manage travel arrangements for the CMO

Administrative & Financial Support:

Manage administrative tasks such as invoices, contracts, expenses, and bookings.
Assist in managing internal and external meetings, improve meeting best practices and communicate schedules to team members.
Streamline processes, maintain filing systems, ensure accurate record keeping and resolve administrative issues.
Support financial processes, including procurement, invoicing, and expense tracking and management.

Communications & Special Initiative Support:

Assist in preparing presentations, briefing materials, documents, and reports for business meetings.
Support the creation of materials for Board meetings
Conduct desk research on industry trends when necessary.
Collaborate with crossfunctional teams and gain knowledge about key functions and strategic initiatives within the organization.
Assist team members with ongoing projects.

Administrative Guidance & Training:

Collaborate with other Executive Assistants and corporate services to provide onboarding and training on administrative processes and practices.
Develop and update administrative best practices and guides.

Essential Qualifications

EDUCATION:

Degree or certificate from a recognized institute in administrative support or an acceptable combination of education, training and experience.

Experience in providing administrative, financial and project support services.
Experience in managing multiple initiatives/activities simultaneously.
Experience in preparing and editing information products, presentations and reports.
Experience in monitoring and tracking a project budget such as conducting variances, processing invoices and contracts.
Significant experience in using Microsoft Office Suite at an advanced level (including Outlook, Word, Excel and PowerPoint).

KNOWLEDGE:

Knowledge of administrative directives, guidelines and procedures.
Knowledge and experience in project coordination and planning considered an asset.
Knowledge of practices and procedures for the format and routing of documents and the organization of meetings and related venues.
Knowledge of travel and hospitality directives and guidelines and general contracting guidelines.
Knowledge of practices used in records management and maintaining filing systems.
Proficiency in Microsoft Office Suite, including extensive knowledge of Outlook, Word, Excel, and PowerPoint.

ABILITIES:

Excellent administrative and organization skills.
Extensive prioritization, time management, multitasking and organizational skills.
Detailoriented with highly developed followup skills.
Solid organizational and multitasking skills and ability to remain efficient and supportive in a fastpaced environment.
High level of interpersonal and networking skills.
Excellent computer and presentation software skills.
Exceptional problemsolving skills: curious, motivated, and capable of anticipating and resolving issues before they escalate.
Excellent verbal and written communication