Administrative Secretary - Halifax, Canada - Dalhousie University

Dalhousie University

Verified Company

Halifax, Canada

1 week ago

Posted by:

Sophia Lee

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Position Details:

Department/Unit

Location

Posting Number

Employee Group

Position Type

Duration of Contract (if applicable)

Employment Type

Full-time Equivalency (FTE)

Salary
- $ $31.97 per hour ($42,687 - $54,033 per annum, 32.5 hours per week)

Classification

Provisional Statement

This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.

About Dalhousie University

Dalhousie University is Atlantic Canada's leading researchintensive university and a driver of the region's intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purposedriven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The Mechanical Engineering accredited program at Dalhousie University provides a wellblanced technical and experiential education to undergradaute and graduate students. The Mechanical Engineering Department, through its faculty members, research engineers, and graduate students, also does leading research in the areas of materials, controls, thermofluids and energy, and solid mechanics. Reporting to the Department Administrator, the Administrative Secretary will provide support to faculty, staff, and students in the Department of Mechanical Engineering.

Key Responsibilities

Coordinate the daily office activities of the Department.
Provide administrative support to the Department Head, Department Administrator, Graduate Coordinator, Undergraduate Coordinator, and Coop Coordinator.
Act as a resource and administrative support for faculty, staff, graduate students, and undergraduate students in the department.
Provide support to the Department's academic programs, assist with academic timetable submissions and edits, arrange defenses, maintain graduate student files, and enter and collate data.
Prepare and format a wide range of documents and materials, ensure office equipment and department space is maintained, manage access and keys to space.
Liaise with other administrative and academic units throughout the Faculty and University.

Note

Due to operational requirements, the successful applicant is required to work inperson on campus.

Required Qualifications

Business/office administration program with three to five years' related work experience (or equivalent combination of training and experience).
Demonstrated experience in maintaining accurate records, prioritizing, coordinating workflow and functioning at a high level of productivity without supervision.
Excellent communication and organization skills as well as the ability to work as a team and independently.
Ability to accomplish goals and problemsolving under pressure and time constraints.
WHMIS and associated safety training is required but can be provided once employed.

Assets

Previous experience with undergraduate and graduate academic program administration.
Knowledge of Brightspace and/or a university environment.

Job Competencies
Self-Awareness & Professionalism

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program._

Application Consideration

Diversity Statement