Contracts Specialist - Toronto, Canada - Softchoice

Softchoice

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

We are a software-focused IT solutions and services provider that equips organizations to be agile and innovative, and for their people to be engaged, connected, and creative at work.

That means moving them to the cloud, helping them build the workplace of tomorrow, and enabling them to make smarter decisions about their technology.

By doing these things we help them create success for their customers and their people.

We stand proudly for our people and support their success through career development and advancement.

We are recognized and respected for our culture of inclusion and belonging, continuously striving to do what's good for our people and communities.

The impact you will have:

To support the day-to-day operations of Softchoice's Legal Department with a primary focus on the management of Softchoice's Contract Repository; contract management and data entry; initial review of legal and quasi-legal documentation; and provision of legal administrative support.

What you'll do:

Contract Management and Data Entry:
Upload finalized customer and vendor contracts to the Softchoice Contract Repository and populate key attributes and information ("meta-data", e.g. legal names of parties, effective date, termination date, pricing provisions, notice requirements, etc.)
Retain and remove contracts (in accordance with policy) in the Contract Repository
Retrieve and review Contracts as required for specific business purposes
Collaborate with business stakeholders to provide meaningful insights and value from metadata
Manage Contract Repository:
Assist with the coordination of data entry and uploading of contracts between Operations (Vendor Management, Sourcing, Microsoft Licensing, Facilities), Sales Operations (RFPs, RFQs, RFIs), Services (Professional, Managed, Assessment and Partner Services), and Finance/Legal
Provide periodic training, auditing and governance for Contract Repository across the above functional teams
Provide guidance and support on Contract Repository policies and procedures
Upload legacy contracts and metadata into the Contract Repository
Create, review, negotiate and finalize selected contracts (i.e. NDAs, RFPs, Purchase Orders)
Work with the legal and business teams to help internal stakeholders meet company goals
Assist in providing coverage for Legal Coordinator and management of legal work allocation
Assist Legal team with finalizing contracts and having contracts executed by authorized signatories
Provide administrative support for members of the Legal, Risk & Compliance and Senior Leadership Teams.

What you'll bring to the table:

Relevant post-secondary education (e.g. law clerk, legal office administration, or paralegal) or one or more professional designations (e.g. member of the Institute of Law Clerks of Ontario)
One year of relevant experience, legal training or combination
Customer service focus; ability to work with and maintain highly confidential information; highly organized; extreme attention to detail; excellent written, verbal, communication, and reading comprehension skills; professional; experience with corporate/commercial contract review and interpretation; general knowledge of legal terminology; ability to work independently and in a team environment; demonstrated initiative; ability to manage a high volume of work, including ability to multitask and prioritize workload
Computer proficiency; able to use Microsoft suite of tools effectively (e.g. Word, SharePoint and Excel) with aptitude to learn new software quickly; familiarity with maintaining input of databases or contract management software would be preferred
French language skills considered an asset

We understand that not everyone brings 100% of the skills and experience for the role.

At Softchoice, we offer opportunities to a diverse group including those with a variety of workplace experiences and backgrounds.

Whether you are new to corporate tech, returning to work after a gap in employment, or looking to transition and take the next step in your career, we are excited to learn more about you and encourage you to apply.

Why people love working here:

We offer hybrid and remote working opportunities.
Comprehensive benefits from day one of employment.
We offer meaningful work and opportunities for career growth.
Our team members have 2 paid volunteer days per year to give back to a cause of their choice.
We offer an opportunity to build and grow a career in the technology industry.
Recognized as a Best Workplace in Canada by the Great Place to Work Institute for 18 consecutive years.
Softchoice has been certified as a Great Place to Work in the United States for several years.
We have also been recognized as a Best Workplace for Women, Best Workplace for Inclusion, Best Workplace for Giving Back and Best Place to Work for LGBTQ+ Equality.
We have raised over $3 million through Softchoice Cares, our grassroots fund