Executive Assistant, Atb Wealth - Saskatoon, Canada - ATB Financial

ATB Financial

Verified Company

Saskatoon, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Our bottom line is different.
There's something special about working at ATB, and it's been recognized on every top employer list that matters.

Maybe it's our exceptional culture where your total wellness is supported through market-leading benefits and you're free to bring your whole self to work.

Maybe it's our commitment to a growth mindset and our unrelenting thirst for making it possible—even the ones who aren't our clients.

Whatever it is, you won't find a more genuine, driven and knowledgeable group of humans anywhere. We foster a culture of purpose, performance and possibilities. We engage with intense curiosity, and bring our whole selves to work, every day. We know it starts with people like you, so take a chance and start with us.

Department:
ATB Wealth

Job Number:
REQ7473

Location:
Saskatoon, Saskatchewan

Onsite:
You'll work primarily from the ATB Wealth office, with some remote flexibility

Paygrade:
G-OTH

System Title:
Business Coordinator 2

Positions available: 1

Leader Name:
Erin Walker

As ATB Wealth's next Executive Assistant, you will be responsible for providing specialized support and managing important administration functions and operational needs in a fast paced environment with constant shifting priorities.

You will participate in all planning and work sessions, by recording and transcribing the conversations and decisions (excellent note taking), maintaining progress updates, and sharing out with key stakeholders.

You will also be required to build and manage administrative systems, and create a wow experience for all team members by anticipating needs and collaborating to solve business problems.

Accountabilities:

Provide administrative support in the coordination and monitoring of all administrative, operational, event, and project activities within the leader's area of focus, and sometimes for a single or group of teams within the leader's portfolio
Support clients visiting the office and provide an exceptional experience
Compile materials and coordinate activities and logistics for leader and board of director level meetings
Executive level calendar management and travel coordination
Process and reconcile the executive's expenses
Review and code invoices, and submit for payment; keep an eye on applicable budgets
Onboarding new employees with equipment, access, etc.
Escalate concerns where required to their leader
Support the coordination of local events and sponsorships. This includes identifying facilities for events, coordinating with event sponsors, and working alongside our marketing team to ensure the success of events.
Negotiate on pricing for team event bookings.

Requirements:

What You Bring:

Minimum 3 years of professional experience providing administrative support to a team of leaders
Post secondary education (degree or diploma in Office Administration or Office Professional Certificate) is an asset
Exceptional service orientation and the ability to provide professional, accurate, and timely support to team members and internal customers
Mastery level computer skills in G-Suite, MS Office Suite and Adobe Professional
Proactive and responsive to customer needs
Excellent communication, interpersonal and organizational skills
Ability to maintain strict confidentiality at all times
Demonstrated ability to build strong relationships and collaborate with a wide variety of individuals from individual contributor to an Leader level
Strong organizational skills; ability to prioritize and manage multiple tasks
Agile and comfortable with adapting to new or varying situations
Ability to work independently as well as in a team environment, fostering respect and cooperation

At ATB, we know that as you develop in your career, you gain many transferable skills. If you believe your experience and qualities are what we are looking for, please consider applying

Benefits

Be great. Be you. Believe.

What happens next?

Stay in touch

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