Property Administrator - Thunder Bay, Canada - Metis Nation of Ontario

Metis Nation of Ontario
Metis Nation of Ontario
Verified Company
Thunder Bay, Canada

4 days ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description

Internal/External

Full-time/Term (1-year)

Location:
Thunder Bay, Ontario

Remote Work:
Fixed (fully in-office role, no regular remote-work available)

Closes:
August 13, 2023

Starting Salary:

$47,540, per year based on experience. [2023 Rates]


All applicants are encouraged to apply. Preference will be given to qualified applicants who meet the requirements for MNO Citizenship as per the MNO Bylaws and who are in good standing.

What We Offer
As an employer, the Métis Nation of Ontario offers a collaborative work environment with competitive salary.


Further, contract employees benefit from:

  • Optional pension plan
  • 4% vacation pay
  • Annual paid twoweek holiday closure in December-January
  • 16 paid public and employer holidays
  • Early closures on long weekends
  • 15 paid health & wellness days (sick leave)
  • Employee Assistance Plan
  • Telemedicine plan
  • Preferred membership pricing at Goodlife gyms
  • Vehicle mileage allowance

The Role


The Property Administrator will oversee coordination and support within the Thunder Bay Community Center on-site at the Thunder Bay office.

Reporting to the Operations Manager, the PA is responsible for a variety of services related to the operation of residential housing properties in the not-for-profit and market-rent sectors.


Duties and responsibilities include, but are not limited to tenant and client relations, scheduling contractor work, sending notices to tenants, liaising with governments (Municipal, federal and Metis), preparing documentation to support hearings at the Landlord & Tenant Board, complying with the RTA (where applicable), vacancy reporting, bank deposits, accounts receivable (A/R) reporting, accounts payable (A/P) processing, budgeting, supplier invoices, rent roll review and production, communication, administration functions relating to paralegal services and general office administrative duties.


The property administrator will assist the property inspector when required or in the absence of the property inspector perform indoor/outdoor inspections to minimize safety hazards, determine maintenance needs at the Thunder Bay Community Centre and ensures that the Thunder Bay Community Centre complies with Heath and Safety Act and all other regulations.


General Responsibilities:


  • Review arears and NSF listing monthly
  • Coordinate and document repayment agreements with each tenant where appropriate
  • Advise management and paralegals of required legal action for delinquent account according to SOP schedule
  • Complete and send all N4 notices to tenants according SOP schedule
  • Liaise with paralegals to manage ongoing legal issues from start to resolution
  • Assist Property Inspectors with administrative requests such as Notice of Entry/mail outs, etc.
  • Offboard tenant moveouts in Building Management System and according Property Administrator Guidelines document
  • Perform annual income review according to SOP schedule. Verify supporting documents
  • Generate month end reports for management
  • Coordinate with Property Inspector to make regular updates to KPI report
  • Assist with leasing duties in the absence of Leasing Administrator
  • Participate in the afterhours emergency oncall schedule
  • Performing other duties and responsibilities as assigned by the Operations Manager or designate(s)
  • Respond to afterhours onsite emergencies

General Responsibilities (Thunder Bay Community Centre)

  • Assist the property inspector when required
  • Coordinate with trades and contractors to facilitate necessary maintenance activities
  • Handle walkins and address general concerns
  • Coordinate with MNO for onsite program events, activities and general access
  • Manages the phone system as well as internet access using 3rd party contractors and internal MNO IT as necessary
  • Oversee the installation, maintenance, and repair of equipment and machinery as instructed by management
  • Troubleshoot and respond to afterhours issues if the property inspector is not available (heating, security, vandalism, plumbing, etc.)
  • Collect, sort and distribute building mail


  • Manage parking

  • Enforce monthly public parking spot rentals. Ensure MNO staff have parking

Qualifications

  • Strong desire to act in the service of the Métis Citizens, to advance and uphold rights and culture.
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Additional preference will be given to applicants with a high degree of digital literacy in MS Office, Excel, Word and experience in a professional work setting
:


  • Knowledge of Métis culture, history and way of life
  • Demonstrated ability to be confidential, responsible, reliable and professional
  • Proficiency with computer programs (Outlook, Excel, Word, and PowerPoint)
  • Availability to work evenings and weekends with travel to various locations
  • Excellent oral and written communication skills
  • Demonstrated organizational and timemanagement skills
  • Committed to working as a valuable and cooperative team member
  • Ability to accomplish tasks w
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