Administrative Supervisor - Montréal, Canada - McGill University

McGill University

Verified Company

Montréal, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Please refer to the

job aid for instructions on how to apply.

Position Summary:

Primary Responsibilities:

Directly supervise administrative employees, participate in hiring, training, performance reviews. Approve vacation and absences.
Confer with the immediate supervisor to plan ahead, administer activities for student affairs, finance and HR/Operations.
Assess and resolve administrative problems regarding academic hiring, provide a liaison function with other University units regarding new hiring (Faculty Budget Office, Central Human Resources, Academic Personnel Office, other departments and external organizations (Service Canada and MIDI
Ministère de l'Immigration, Diversité et Inclusion du Québec).
Provide factual information on academic matters to Postdocs, Course Lecturers, Teaching Assistants and Research Assistants for hiring, Work Permits, budgets, etc. Interprets collective agreements and selects the appropriate procedure relating to the administration of the collective agreements for AMURE, AMUSE, AGSEM and MCLIU.
Prepare and process academic appointments, documentation, and forms to support academic affairs activities of the ASC, prepares advertisements, maintain personnel files for Visiting Professors, Adjunct Professors, Academic Associates; termination of employment; assists with immigration issues such as initial work permit requests, and renewal of work permits, etc.
Implement programs at the department level introduced by the faculty and/or the University. Oversee the logístical operations of the units for which the ASC provides support.
Establish and monitor inventory including stationery, software license acquisitions and distribution, office, and electronic and audiovisual equipment. Process purchase orders and pays invoices, using Operating funds and research grant funds. Maintain space inventory and interacts with facilities service units for the provision of required services to the building.
Oversee access to buildings, Lenel access and keys in accordance with related policies.
Oversee the organization and the coordination of meetings, conferences, colloquiums, as

- well as other event related tasks, including payment of guest/visiting speaker honorariums.