Administrative Assistant - Pointe-Claire, Canada - TMH-Div of Toromont Ind Ltd.

TMH-Div of Toromont Ind Ltd.

Verified Company

Pointe-Claire, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

The
Administrative Assistant plays a critical role in the success of different segments of our Business.

From being a contact point for our customers; support Leaders and employees; involved in projects as well as insure day to days' activities.

By its involvement the incumbent meets the above with a strong sense of achievement.

As an Administrative Assistant, YOU will experience:

Working within one of the safest organizations in the industry where your safety and well-being are our most important priority
Working for the best in class equipment dealer and with premium brands to exceed our customer needs
Opportunities to continuously Learn, Grow and Develop with our TMH team for your success
Competitive total rewards including: wages, benefits, and premiums (as eligible)

In a typical day, YOU will:

Demonstrate workplace safety, environmentally sound, healthy behaviors at all times in support of Toromont's Health and Safety Policy, Programs and initiatives
Divisional Events coordination
Manage accounts payable, invoice coding, data entry and filing
Administer accounts receivable cheque coding, recording and deposits
Support to TMH sales team and management in administrative tasks thru validation, translation of documents, quotes and tenders.
Main link to all MH portals of our different manufacturers portals when it comes to access & registration for all new employees of the Division
Coordinates all reports (internal and external use) and returns related to contractor compliance / certification.
Misc.

projects to include but not limited to:

Government requirements
Building maintenance support to include Security
Keys, access & Office equipment supplies
Manage TMH safe practices Contractor List
Ensure internal and external customer requirements are achieved in an efficient manner
Regional liaison with Digital marketing specialist on all aspects related to marketing materials and campaigns
Coordination of new employee onboarding
Divisional communications to include phone system support
Process the incoming and outgoing mail including distribution;
Coordinate incoming and outgoing courier requests
Manage supplies and coordinate the receiving and distribution of them
Assist in other duties are required

Must-haves for this role:

College diploma in administration or related field
3 to 5 years' experience in an administration role with a focus on customer service/industrial retail environment
Experience in project coordination or support to operations or sales is an asset
Proficiency with all Microsoft office tools
Mastering communication skills both written and verbal in French and English
Customer service /sales oriented / ability to prioritize.
Team player
Building maintenance & support experience is an asset
Quick learner
Multitasking and able to cope with high paced business model

About Toromont Material Handling

Toromont Material Handling, a wholly owned subsidiary of Toromont Industries Ltd., sells, rents and provides aftersales service for the full range of Caterpillar, Mitsubishi, and Jungheinrich forklifts. We are also the authorized exclusive dealer for Kalmar lift trucks and container handlers, AUSA roughterrain forklifts, Shuttlewagon Rail Car Movers and Hoppecke energy solutions. TMH also offers a full range of racking and storage products, and specialized floor cleaning equipment._