Administrative Assistant - Sioux Lookout, Canada - Sioux Lookout First Nations Health Authority

Sioux Lookout First Nations Health Authority

Verified Company

Sioux Lookout, Canada

2 weeks ago

Posted by:

Sophia Lee

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Description

Job Summary:

The Approaches to Community Wellbeing is a regional resource to 31 First Nations Communities. The Approaches to Community Wellbeing provides expertise, support, services,

and programming in public health to the region. The program also supports communities in the development, implementation, and monitoring of their own Approaches to Community Wellbeing. The Raising our Children section of the model includes Family Health, Youth Development, and Building Healthy Relationships.

The Raising our Children Administrative Assistant provides document processing, records and file maintenance, and secretarial services to the Raising our Children manager and team.

The Raising our Children Administrative Assistant is directly accountable to the Raising our Children Manager.

Persons of First Nations ancestry will be given preference (OHRC, Part II, Special Employment)

Qualifications:

Completion of at least one year postsecondary education in Secretarial Arts
Work experience and/or education in a health related area is considered an asset
Previous office administration experience is considered an asset
Must be able to communicate via telephone and in person in both English and Oji-Cree
Must have good written and verbal communication skills in order to complete correspondence and respond to requests for information
Must be selfmotivated and able to work independently
Experience and training in cultural competency with First Nations
Demonstrates professionalism, accountability and maintaining confidentiality
Ability to multitask, meet deadlines and adapt in a fastpaced environment
Task centred, maintain a high level of efficiency and strong attention to detail
Knowledge and sensitive of First Nations populations

Roles and Responsibilities:

Plans and coordinates the activities of Raising our Children to increase the time available to the Raising our Children Program Manager and other members of the Raising our Children team for the management and delivery of the program/services.
Coordinates the collection and preparation of material for programming
Typed documents include: letters, memorandums, work plans, reports, administrative circulars, internal instructions and confidential correspondence
Make meeting arrangements, prepare agendas and prepares minutes of meetings.
Proofreads and modifies grammar, spelling and punctuation of all documents before submitting for signatures or mailing
Receives, assesses for information from other departments and staff, made by telephone or in person, and/or refers to the most appropriate person
Answers requests for information, made by telephone or in person, from the general public and other community agencies. Conveys messages to other departments, Raising our Children team members, and outside agencies
Provides receptionist duties for the Raising our Children Program Manager and Raising our Children team members. Duties include but not limited to screening of telephone calls, taking and conveying messages, scheduling meetings, maintaining scheduling, and providing general information as required
Assembles material for education and/or administrative purposes and distributes as required
Orders and maintains an office supplies inventory for the Raising our Children team.
Maintains the office filing system for Raising our Children
Monitors the unit's schedule to be able to respond to inquiries about staff members' availability.
Provides specific unit orientation to new staff members
Designs and produces forms and/or graphs for specific use in relation to the administrative of the project
Inputs data related to Raising our Children services and compiles reports as required by the Raising our Children Program Manager and/or other team staff
Maintain accountability by working within the program guidelines, by providing regular reports to the Raising our Children Program Manager and other team members as appropriate
Demonstrate professionalism and accountability by maintaining client and community confidentiality and completing the required documentation
Outreach to all communities in the designated catchment area; engage and explain service options and the referral process
Coordinate all requests for service, review with Raising our Children team members, and arrange initial teleconference with community project stakeholders prior to delivery of service
Coordinates travel for Raising our Children team members