Administrative Assistant - Regina, Canada - University of Regina

University of Regina

Verified Company

Regina, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Faculty/Department Faculty of Arts Unit Arts-Dean's Office Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH).

CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary

Are you an organizational wizard with a knack for multitasking? The Faculty of Arts is seeking a proactive and detail-oriented

Administrative Assistant to join our dynamic team

What You'll Do:

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Administrative Excellence: Provide crucial support for administrative and academic operations within the Faculty of Arts.
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Budget Management Maven: Assist in budget planning, maintain records, reconcile accounts, and prepare insightful reports using FAST for Operating and Research funds.
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Student Support Guru: Direct students to appropriate advisors, schedule appointments, and ensure a smooth advising process.
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Event Coordination Whiz: Assist in organizing departmental events, conferences, and guest speaker arrangements.
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Efficient Textbook Handling: Process textbook orders using the online system, ensuring academic resources are readily available.
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Meeting Maestro: Prepare meeting agendas, materials, record minutes, and distribute them efficiently.
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Administrative Form Expert: Verify and complete administrative forms including course catalog/change forms, travel requests, and reimbursements.
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Payroll and Hiring Savvy: Handle job postings, enter payroll data, and manage appointment letters and timecards as needed.
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Accounts Management Pro: Initiate accounts payable processes and reconcile as necessary using purchase requisitions or procurement cards.
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Data-Driven Analyst: Track enrollment statistics, generate relevant reports, and support decision-making processes.
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File Management Star: Maintain electronic and paper documents, ensuring effective organization and archiving as needed.
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Plus More: Be ready to take on additional related tasks as assigned - your role is dynamic and essential to our success

Why Join Us?
At the University of Regina, we're more than just a campus - we're a community Join our team and enjoy:

Meaningful Impact:Your work directly contributes to creating a better environment for students, faculty, and staff.

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Work-Life Balance:We value your well-being and know your personal life is most important
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Dynamic and Inclusive Workplace: We value diversity and inclusivity. You'll be part of a team that celebrates different perspectives, backgrounds, and experiences, making every day an opportunity for personal growth.
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Innovation Culture:We encourage fresh ideas and innovative thinking.
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Competitive Compensation: We offer competitive compensation package and benefits to reward your talent. A few of the these benefits include Health/Dental/Vision Benefits, flexible spending account, Defined Benefit Pension Plan, and much more

Don't miss the opportunity to be a key player in supporting the operational needs of our vibrant Faculty of Arts

Position Requirements

What You'll Bring to the Position:

Graduation from Grade 12, supplemented by the successful completion of a recognized business course or other post-secondary training; and,
Three years of related experience providing administrative support directly related to the duties listed above.
An equivalent combination of education and experience may be considered. Knowledge of and experience within the Faculty of Arts would be considered an asset.

Skills That Will Ensure Your Success in this Role:

Demonstrated knowledge of office practices, principles, and procedures;
Experience working in complex databases (such as Banner, Caspur Reports, Data Collection Utility E-Recruit, FAST, Follet, Content, Cascade), experience working with other equivalent business systems may be considered;
Experience in budget monitoring, reconciliation, projections, reporting, and knowledge of accounting procedures;
Experience providing executive support to committees;
High level of organizational skills and ability to prioritize, handle multiple tasks efficiently, meet deadlines while maintaining accuracy;
Ability to work effectively independently and as part of a team;
Experience in managing a calendar for a senior executive and maintaining staff electronic calendars (scheduling meetings and appointments);
Demonstrated ability to communicate clearly and concisely both orally and in writing;
Create, compose, and edit a variety of written and electronic material;
Ability to work with mínimal supervision and make informed, independent decisions in accordance with established policies and procedures;
Ability to deliver excellent service in a courteous, cooperative, and confidential manner with all clients including the general public, faculty, staff, and students;
Ability to work under pressure, handle a multiplicity of tasks and ongoing interru