Specialist, Operations - Winnipeg, Canada - Cushman & Wakefield | Stevenson

Cushman & Wakefield | Stevenson

Verified Company

Winnipeg, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position Title:
Specialist, Operations

Department:
Operations

Employment Type:
Full-Time

Application Deadline:
March 15, 2024

MISSION
Our clients count on us for trusted knowledge, guidance and support to help them make important decisions. We empower our partners and employees alike so that together, we create a lasting legacy in our communities.

VISION
An innovative real estate team transforming our industry and redefining the client experience.

VALUES
Together, We Do More

About the Company:

Cushman & Wakefield | Stevenson_ is a fullservice commercial real estate firm in Winnipeg, Manitoba that provides solutions in brokerage, property management, and advisory services.

We are looking for a Specialist, Operations to join our team. If you are a detail-oriented professional looking for a fun, hardworking and collaborative team that supports learning and continuous improvement, we want to meet you

Summary:

The Specialist, Operations is a dynamic administrative professional who excels at supporting a team in a diverse, fast-paced office environment.

The Specialist, Operations is responsible for ensuring that the day-to-day operations of the company run smoothly; including coordinating file storage, managing office supplies and office equipment.

The Specialist, Operations serves as the primary point of contact for third-party vendors and is the lead for the business' front end office.

The Specialist, Operations reports directly to the Manager, Business Solutions.

Required Skills and Abilities:

Postsecondary degree or diploma in Business Administration or a related field; a combination of education and related work experience will be considered.
Minimum of three (3+) years of direct office administration experience in an operations focused environment.
Background in commercial real estate considered an asset.
Background in procurement/vendor management an asset.
Experience managing vendors.
Intermediate to advanced skills with the Microsoft Office Suite, particularly Microsoft Excel, including the creation of databases, pivot charts and data analysis.
Knowledge of customer service standards and procedures.
Knowledge of project management principles an asset.
Excellent verbal and written communication skills.
Excellent planning and problemsolving skills which utilize data and critical thinking.
Effective time management skills.
Ability to establish and maintain effective working relationships within an interdisciplinary team.
Ability to work independently and as part of a team.
Strong customer service skills and a diplomatic approach to successfully building relationships with and solve problems for internal and external customers.
Ability to work under pressure and achieve quality results while handling multiple demands and competing priorities.
Mature and selfmotivated team player with good conflictresolution and people management skills.
Commitment to personal growth and integrity through confidential and ethical behaviour in the performance of all duties.
Ability to work effectively in a rapidly growing/changing environment with a high degree of resourcefulness and adaptability

Communication Skills

Ability to communicate effectively and professionally, both oral and written with both internal and external stakeholders; Experience communicating with media an asset
Relationship Skills Ability to develop and sustain cooperative working relationships at all levels of the organization; be a mature and selfmotivated team player with good conflictresolution and people management skills; develop productive relationships with vendors

Organizational Skills

Ability to allocate one's time effectively and manage tight deadlines; ability to work under pressure and achieve quality results; ability to handle multiple demands and competing priorities, ability to project manage and delegate where applicable

Decision Making Skills

Ability to resolve problems using facts and sound reasoning; ability to achieve goals using a strategic approach; proven innovation with a willingness to manage and adapt to change.

Duties and Responsibilities

Coordinates workspace setup, tech setup, security access fobs, parking, etc.
Provides support to the Human Resources team in the onboarding of new employees; provides operational building tours and introductions of new employees to staff.
Provides administrative support, including filing, general office maintenance
Provides reception coverage support, concerning general office functions, including photocopier maintenance, supply orders and stock levels. Receive and interact with incoming visitors.
Coordinates use of and access to corporate resources, including conference call lines.
Supports corporate projects through participation as part of project teams, as assigned.
Acts as first point of contact for assigned thirdparty vendors including but not limi