Administrative Assistant - Newmarket

Job summary

The Administrative Assistant operates the reception area, greets visitors, answers incoming calls, and directs calls and visitors to the appropriate persons. This position also handles various administrative duties such as business development, digital marketing, assisting the Partners, and other related duties as required.

Responsibilities

• Direct voicemails and calls to staff
• Greet all visitors to the office
• Process all incoming cheques and daily sales reports
• Process and distribute all incoming mail daily
• Ensure all postal mail and courier is processed daily
• Ensure the front reception area is tidy and organized
• Assist in the setup and maintenance of meeting rooms
• Daily kitchen / coffee station maintenance
• Stationery and office supplies – inventory management
• Maintain file system (digital and/or filing)
• Assist in any mass mailing projects
• Distribute incoming faxes and photocopies
• Special projects for Office Services
• Other duties as required (i.e., bookkeeping, etc.)

Qualifications

• Strong proficiency in Microsoft Office applications.
• Must possess strong customer service skills, including the ability to maintain composure and a polite manner under all circumstances.
• YouTube and Social Media marketing.
• Must have computer proficiency in MS Office, including Outlook and the internet.
• Exhibits a high level of professionalism, energy, and initiative.
• Ability to complete tasks under time-sensitive deadlines.
• Ability to work in a fast-paced environment with minimal supervision/instructions provided.
• Demonstrated professional and courteous interpersonal skills (telephone and in-person).
• Is discreet; understands when confidentiality is required.
• Strong organizational skills and highly effective at managing multiple tasks throughout the work day.
• A quick study – can learn about the company (people and departments) quickly and accurately.
• Works well independently as well as part of a team and can work with minimal supervision.

Job description