Business Services Administrator - Toronto, Canada - Citco

Citco

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Business Service Administrator

Toronto, Canada

About Citco

Citco is a global leader in fund services, corporate governance and related asset services with staff across 50 office locations worldwide.

With more than $1.8 trillion in assets under administration, we deliver end-to-end solutions and exceptional service to meet our clients' needs.

About the Team and
Business Line:
Citco Group provides services to our Citco Group of Companies and helps business to succeed in client service excellence.

As a valuable member of our Facilities team, you will work closely with internal stakeholders and cross-functional teams to support business operations and help them to achieve their goals.

Your Role**:

The Business Services Administrator is responsible to perform administrative and tangible tasks to support the Facilities group and general staff of Citco Canada.

Main areas cover mail services, shipping and receiving, document control, printing services, IR admin support and general office and facility services.

You will administer staff office attendance.
Assist to clear out desks
Sort, log and deliver incoming mail and courier shipments.
Control inventory purchase program:
Maintain accurate inventory control checklists with uptodate item codes, descriptions, locations, and pricing
Control distribution of specialty or bulk supplies
Record physical inventory counts
Receive vendor deliveries, including verifying correct shipments to packing slip
Physical put away of inventory into proper locations
Properly store and match packing slips to invoices
Log and stamp invoices
Administrate business services such as binding, printing (colour), laminating and business cards
Assist with records management functions such as new box preparation (archiving), retrievals, pickups and inventory reports
Scan and file documents such as invoices, incoming IR mail. Assist with mail outs, IR special projects & filing.
Update applicable lists, logs and databases such as (but not limited to): Agilquest (Desk Reservation Tool), Master Staff Database (Access), Fire Warden Database, Floor Plans, and Master Incoming/Outgoing Courier Log.
Administrate electronic fax folder
Organize, setup and oversee desk moves. Including clearing unoccupied desks, name tags, preparing for new hires
Assist with key control distribution
Provide backup Fire Warden Duties
Maintain business center, office areas and freight elevator areas in a neat manner. Daily floor rounds
Coordinate with building contractors for facility services (e.g., light bulb changes, copier maintenance)
Assists with internal audits of inventory, floor plans or physical assets
Assist with other general administrative and facilities management duties as required

About You:

You have excellent written and oral communication skills
Excellent Microsoft Office Suite skills
Strong attention to detail and be able to complete tasks timely and accurately
Ability to multitask and take on multiple projects
Ability to lift over 50lbs.
Strong organizational and interpersonal skills
A customer service oriented attitude
Knowledge of mail equipment, fax and copy machines an asset
Handyman skills an asset
Financial services office environment an asset
University degree an asset

Our Benefits
Your well-being is of paramount importance to us, and central to our success.

We provide a range of benefits, training and education support, and flexible working arrangements to help you achieve success in your career while balancing personal needs.

Ask us about specific benefits in your location.

We recognize diversity as a source of organizational pride and strength.

We have made it a priority to reflect our nation's evolving diversity in the people we hire, and the culture we create in our organization.

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