Operations Assistant - Victoria, Canada - Camosun College

Camosun College

Verified Company

Victoria, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

GENERAL STATEMENT
With mínimal supervision, provides administrative and operational support to a specified Service Division's programs, goals and entrepreneurial activities.

Performs a variety of tasks and projects in support of the Director/manager and department including the coordination, scheduling and facilitation of projects, related programs and activities.

Works with sensitive and confidential information. May require working evenings and weekends.

TYPICAL DUTIES:

Coordinates and/or completes the preparation of a variety of documents, reports and project plans. This includes soliciting information, compiling, transcribing and proofreading information from director, managers, other department members as well as liaising with other college departments until a final document(s) is produced;
Establishes and maintains a variety of division/departmental or relevant collegewide database and record keeping systems, databases, and applicable procedures, etc ensuring accuracy, consistency and security; submits or provides data and related information to other college departments (eg Finance), other personnel or external contacts as required;
Conducts research, analysis and reporting to support the division's or departments' goals, policies and objectives; assists, participates in or leads the planning, design and conducting of research activities.
Develops initiatives to promote division's/department's goals through collegewide activities such as information sessions, presentations, communications, events, and/or advisory committees; assists with the development of presentation materials; engages and works collaboratively with other departments and students on the implementation of activities;
Facilitates, organizes and supports special events, new staff orientation, workshops, campus tours and other events including collegewide events;
Participates and represents the department on various committees, provides coordination/administrative support and may facilitate as requested by supervisor;
On an asneeded basis, provides leadership and guidance to students (coop and/or student aide) and liaises with external contractors
Performs a variety of clerical duties as required including but not limited to invoicing and/or billing, mailouts
Performs other related duties similar in scope and complexity.

QUALIFICATIONS

Grade 12 plus 2 year diploma in a relevant field with four years of prior related experience or an equivalent combination of education and experience.

Demonstrated ability to take responsibility, display initiative, problemsolve, and make independent decisions
Proven research and analytical skills with accuracy and attention to detail
Demonstrated ability to develop positive relations and work effectively with external and internal stakeholders, college employees, students and general public
Excellent communication skills including making presentations and knowledge of communitybased marketing techniques

ADDITIONAL INFORMATION

The focus of this role is to support Organizational and People Development projects and initiatives as well as the overall operations of the Human Resources Department.

Projects may include supporting planning and logistics of Conversations Day, tracking and reporting of employee required training, supporting inclusive hiring initiatives, supporting the development and implementation of employee learning projects, leave management reporting, records/data management and website maintenance.

Job Types:
Full-time, Permanent

Salary:
$27.26-$29.14 per hour

Benefits: