Administrative Support - Toronto, Canada - CBC/Radio-Canada

CBC/Radio-Canada

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Family Business Support

Primary Location Toronto

Position Language Requirement English Only

Language Skill Level (Reading)

Language Skill Level (Writing)
Language Skill Level (Speaking) Status of Employment Temporary

Work schedule(s) Full-time

Work at CBC/Radio-Canada

At CBC/Radio-Canada, we create content that informs, entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values, which include creativity, integrity, inclusiveness and relevance.
Do you think you have the ability and drive to keep up with this exciting, everchanging industry? Whether it be in front of the camera, on air, online or behind the scenes, you would be joining a team that thrives on making connections and telling stories that are important to Canadians.

CBC/Radio-Canada firmly believes in the value of diversity and inclusion in the workplace.

We are committed to fostering an inclusive environment for people living with all types of visible and invisible disabilities by identifying, removing and preventing barriers to accessibility.

We are dedicated to working closely with you throughout the recruitment process to address any individual needs or concerns you may have.

We will ensure that you are provided with the necessary support and accommodations to enable you to perform at your best.

Please note:
This is a temporary position for approximately one year.
It is a hybrid role with the requirement to work in the office one day a week, plus an additional day every 2nd week.
During the initial orientation phase, additional in-office days may be required.

Your role

In this position you will be providing specialized administrative and clerical support to the Managers handling the Digital portfolio in the Business & Rights department (as well as to the Director on occasional files).

Your work may involve coordinating the activities of others inside or outside the units.

Key Tasks:

Manages and coordinates the confidential schedule of Managers (and where required, the Director), including handling and filing of highly sensitive correspondence and reports.
Assists Managers in preparing and formatting highly confidential documents and presentations, and tracking contract deliverables.
Responsible for expediting contract execution and monitoring contract circulation to senior management, via Adobe Sign, and distributed signed contracts to relevant creative and support departments
Provides administrative support to CBC's AccessCBC Fund, a program for Deaf and disabled creators that will provide training, mentorship and, on certain selected projects, financing support, to create scripted and documentary content. Support involves liaising with external organizations and individuals, as well as internally, with utmost attention to meeting varied accessibility needs of meetings and materials (for example, arranging ASL services for online meetings)
Schedules meetings, reserves meeting rooms and preps audiovisual systems as necessary, for hybrid meetings and presentations, which may involve using Zoom, Google Meet, or other services.
Creates, updates and maintains databases, filing systems and tracking systems including those supporting Programming, Media Solutions, and spreadsheets that must be crossreferenced with data from agencies like the Canada Media Fund. Adapts to changing requirements; and provides advice and guidance to users
Compiles and updates information and prepares reports, either as part of routine reporting requirements or in response to special requests
Investigates departmental or administrative problems within an area of expertise. Engages in problemsolving and either implements, if within accepted parameters, or recommends a course of action to the appropriate level of authority.

As required, performs the following tasks:

Provides interpretation and/or clarification to employees, managers and/or clients, including independent production community, regarding policies and procedures within area of expertise.
Codes and verifies accounting documents, analyzes financial information, and prepares statistical data.
Assists in the design of research projects, compiles data, manipulates the data, and designs charts, graphs and tables for presentation.
Drafts correspondence confirming receipt of deliverables and other information based on departmental, Corporate, CRTC, or external funder requirements
Constructs and prepares individual contracts using existing templates, including entering fully executed contracts into CBC systems such as PCMS Livelink. As required, researches and gathers data from department files, the requesting department, Human Resources, Finance, or other sources.

We
***- The position requires graduation from Community College or the equivalent and at least two years' of directly related experience.