Administrative Assistant - Ottawa, Canada - Ministry of the Attorney General

Ministry of the Attorney General

Verified Company

Ottawa, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The Victims and Vulnerable Persons Division seeks a motivated person to be the first point of contact for the Victim/Witness Assistance Program (VWAP) to provide clients with program and services information, to provide client assistance and a full range of administrative services in a fast-paced environment.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the

OPS Anti-Racism Policy and the

OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's

Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?: You will be:

Responding to/recording inquiries, referring issues to appropriate staff;
Receiving and reviewing incoming files and materials to determine priorities;
Establishing/maintaining office filing systems;
Data input, extracting and formatting data to prepare statistics and routine correspondence;
Maintaining reception area/waiting room and office equipment; and
Arranging meetings/coordinating appointments, assisting in training/orientation.

How do I qualify?:

Mandatory:

You must possess oral and written French language skills at the advanced level. Your proficiency level will be confirmed before hire.
Typing 50 words per minute

Relevant Skills and Experience:

Demonstrated communication/interpersonal skills;
Demonstrated organizational skills; experience/knowledge of office administrative processes/procedures such as financial reconciliation and office expenditures;
Analytical/problem solving skills;

Additional Information:

Address:

1 Bilingual Temporary, duration up to 6.5 months, 161 Elgin St, Ottawa, East Region, Criminal Record and Judicial Matters Check
1 Bilingual Temporary, duration up to 12 months, 161 Elgin St, Ottawa, East Region, Criminal Record and Judicial Matters Check

Compensation Group:

Ontario Public Service Employees Union
Understanding the job ad definitions
Schedule:
3.7
Category:
Administrative and Support Services
Posted on:
Thursday, August 31, 2023
Note:
This ad is also available in French.

Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results.

If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position.

The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision.

The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled.

Employment screening check records will be maintained by the TSO and kept strictly confidential.