Facilities Assistant - Vancouver, Canada - Hatch

Hatch

Verified Company

Vancouver, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Requisition ID:84642

Job Category:
Administration/Support

Location:
Vancouver, BC, Canada

Join a company that is passionately committed to the pursuit of a better world through positive change.

With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate.

With practical solutions that are safe, innovative and sustainable, we think globally while acting locally.

Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

Our expertise in infrastructure includes aviation, highways and bridges, planning and advisory services, ports, rail and transit, tunnels, and water.

Want to be part of the creation and construction of our cities? Then the infrastructure team is for you

Responsibilities:

Assist the facilities manager as required including monitoring and resolving facilities tickets and supporting a variety of facilities tasks and projects as required
Administrative tasks including:
Filing and data entry
Coding and processing vendor invoices
Maintain office supply inventory including general office supplies and kitchen supplies and restocking as required
Responsible for managing PPE inventory and assisting employees with their PPE requirements
Daily reception coverage
Collect mail and distribute in the office
Fleet (vehicle) maintenance
Coordinate vehicle service requests with receptionist
Perform weekly vehicle checks on pool vehicles
Monitor daily boardroom use
Catering management for both internal and external meetings
Liaising with caterers for catering orders, deliveries etc.
Preparing the meeting space for catering setup and cleaning afterwards
Placing 310Maxx tickets for repairs etc.
Partnering with other shared services teams (Human Resources and IT) in onboarding process to ensure all new staff requirements are actioned in a timely manner

Qualifications and Experience

Essential:

High school diploma and equivalent work experience
Excellent organizational, interpersonal, and communication skills
Ability to manage and prioritize multiple tasks in a fastpaced environment
Customer service experience
Ability to work both independently, as well as on a team
Ability to communicate politely and effectively in person, in writing, and on the telephone
Ability to lift up to 60 pounds
Ability to bend and stand for long periods of time
Highly proficient in Microsoft Office

Preferred:

Previous experience working in an engineering consultancy firm is an asset
Previous experience working in a facilities role is an asset
Experience in Zendesk is an asset
Ability to work flexible hours on an adhoc basis

Please note:
this role is 5-days on-site.

Why join us?

Work with great people to make a difference
Collaborate on exciting projects to develop innovative solutions
Top employer

What we offer you?

Flexible work environment
Long term career development
Think globally, work locally

We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve.

Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, or any other protected status.

If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.