Financial Shared Services Representative - Markham, Canada - BGIS

BGIS

Verified Company

Markham, Canada

6 days ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Who We Are
BGIS is a leading provider of customized facility management and real estate services.

With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients' businesses.

Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

Why Choose BGIS?

Whether you're a seasoned professional or a recent graduate, we hire the best and brightest to inspire change for a sustainable future and drive innovation through best practices and technology within our communities and the real estate management services industry.

At BGIS, you will be part of a diverse, team-oriented workplace, with opportunities to drive your career development forward.

Our goal is to ensure that our workforce is a reflection of the diversity that exists within the community in which we operate and serve.

We offer a competitive and value-driven compensation and benefits package, great employee programs, a healthy work life balance, and more.

Join our team and become part of a leading global corporate real estate company today

SUMMARY

The
Financial Shared Services Representative is responsible for accurate and timely processing of accounts payable payments according to established internal policies, process, and work instructions.

KEY DUTIES & RESPONSIBILITIES

Accounts Payable Processing

Processes accounts payable payments in accordance to established processes
Communicates with stakeholders such as business, sourcing, and suppliers to follow up, clarify information or resolve disputes (i.e. payment not made on time). Escalates to management, where required
Liaises with business unit leaders to obtain approval for invoices and payments
Handles scanned documentations and captures missing invoice data
Reviews documents for compliance and completeness against established requirements. Identifies noncompliant items and missing information and obtains information to ensure compliance to established procedures and requirements. Cancel and reject invoices to the supplier for invoices that do not meet requirements.
Ensures appropriate accounting codes to the documents according to business unit and expense/cost element type
Ensures correct mathematical calculations additions, subtractions, multiplication and divisions to verify for mathematical accuracy. Identifies errors and liaises with appropriate stakeholder for resolution. Escalates where required
Validates accounts payable documentations against supporting documentations to ensure accuracy and completeness. Identifies and resolves issues and discrepancies in transactional accounting. Liaises with stakeholders and management for resolution
Handles validation, matching, coding and approval exceptions. Liaises with business unit leaders to obtain approval exceptions
Enters accounts payable transactions into accounting systems

Payment Process

Processes payments on a timely basis and in accordance to policy, process, and work instructions.
Ensures proper payment authorization
Safeguard payment documents

Vendor Set up Process

Processes vendor set up requisitions and ensures proper approval and set up.

Audit Support

Files, maintains and retrieves documentations for audit support

KNOWLEDGE AND SKILLS

Community college diploma preferably in accounting
1 to 3 years of clerical accounting/accounts payable work experience
Understanding of sales tax rules
Ability to execute work according to established procedures
Ability to identify and resolve accounts payable issues and discrepancies
Ability to perform basic mathematical calculations addition, subtraction, multiplication and division, along with ability to identify inaccuracies in data
Ability to process a high volume of data requiring strong attention to detail and accuracy
Ability to communicate effectively with others for the purpose of data exchange, clarification and dispute resolution
Ability to exercise judgment

Licenses and/or Professional Accreditation

Demonstrates an interest in attaining one or more of:

Community college diploma preferably in accounting with up to three years of related experience
Clerical accounting/accounts payable work experience
Understanding of sales tax rules
Ability to execute work according to established procedures
Ability to identify and resolve accounts payable issues and discrepancies
Ability to perform basic mathematical calculations addition, subtraction, multiplication and division, along with ability to identify inaccuracies in data
Ability to process a high volume of data keying requiring strong attention to detail and accuracy
Ability to communicate effectively with others for the purpose of data exchange, clarification and dispute r