Benefits Financial Coordinator - Vancouver, Canada - University of British Columbia

University of British Columbia

Verified Company

Vancouver, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Accounting, Level A

Job Title

Benefits Financial Coordinator

Department

Employee Benefits Program Support | Total Compensation | Central Human Resources

Compensation Range

$5, $8,081.00 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position.

The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position.

In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

March 4, 2024

Note:
Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students.

Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Position Summary

Provides essential financial, analytical and related administrative support to HR's Health, Wellbeing & Benefits (HWB) unit with a primary focus on UBC's benefits plans and relocation funds.

HWB is responsible for managing the University's benefit plans (over $90 million per year), which includes extended health, dental, health and personal spending accounts, life insurance, disability benefit plans, Employee & Family Assistance Program, retiree and survivor benefits, union health, welfare and hardship funds, relocation funds, and extraordinary expense fund.

Provides financial coordination for Total Rewards, Health and Wellbeing (TRHW) unit within Human Resources, which consists of HWB, Compensation, and Workplace Health Services (WHS).

Organizational Status

Reports to the Manager Benefits and works closely with the Finance, Relocation and Benefits Analyst.

Consults and works with other units of Human Resources, VP Finance and Operations (e.g., Payroll, Accounts Payable, Financial Reporting, Financial Services, Procurement, Research and Trust Accounting, Revenue Accounting), the Integrated Service Centre (ISC), administrative managers and staff of other departments.

Work Performed

Financial Coordination

Perform core accounting functions and general financial activities for the Total Rewards, Health and Wellbeing (TRHW) unit within Human Resources. Assist in budget and financial planning by assessing surpluses/deficits, and analyzing variances, including quarterly forecasting, month end and yearend financial activities and establishing audit procedures.
Analyzes existing Workday reports, and collaborates with HR Operational Excellence and ISC on the development of new customized reports.
Provide advice and guidance to TRHW in areas of financial policies and processes including support for procurement processes and setting up vendor contracts in Workday. Makes recommendations on financial processes and procedures.
Coordinates monthly financial activities within

Workday Finance:
Prepares remittance payments to health care and insurance providers for benefit plans.

Prepares accounting journals for Retiree & Survivor Benefits plans and Sun Life Inpatriate Plan.
Review and authorize payments, fund transfers, and expenses.
Manages financial activities for the following funds and programs:
Extraordinary Expense Fund sick leave and severance reimbursement claims including audit of reimbursements to ensure alignment with Policy #FM7 Extraordinary Expenses
Grant and Contract-Funded Employees
Healthy Workplace Initiative Program (HWIP) claims
Union Health & Welfare and Hardship Funds
Ergonomics Fund
Reviews and adjudicates the relocation claims process from the University's Central Relocation Fund (CRF) allowances and guides Associate staff with the preliminary review of claims.
Develops relocation surveys, analyzing and reporting on the results.

Other Related Duties

Undertakes special projects as required.

Provides backup to the Finance, Relocation & Benefits Analyst.

Performs other duties related to the requirements and qualifications of the job, and may from time to time support other areas of the unit as required.

CONSEQUENCE OF ERROR/JUDGEMENT

Information from budget and forecast models and reports developed by this position are used for making significant management decisions related to the allocation/reallocation of resources.

Errors could cause financial hardship or missed opportunities for the effective delivery of services and programs to faculty and staff.

Inaccuracies in research or data evaluation, or inappropriate recommendations could negatively impact decision making by the senior management_._

SUPERVISION RECEIVED
Reports