Office Assistant - Toronto, Canada - Sinai Health

Sinai Health

Verified Company

Toronto, Canada

4 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

_This is a temporary full-time position for six (6) months._

Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care.

We provide excellent and compassionate care in hospital, community and home.

Comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, the Lunenfeld-Tanenbaum Research Institute and our system partner Circle of Care, we translate scientific breakthroughs, push boundaries for health solutions, and educates future clinical and scientific leaders.

To support us on our journey, Sinai Health is looking for an Office Assistant to support our Department of Medicine at our Mount Sinai Hospital.

The Office Assistant's responsibilities include but are not limited to:

Order and restock clinical and office supplies
Answer, screen and forward telephone calls to appropriate personnel in a timely manner; take, prioritize and/or relay messages to appropriate personnel.
Coordinate meetings as requested, including booking rooms and coordinating catering
Assist with clerical support for meetings (meeting package preparation and distribution)
Manage incoming and outgoing mail
Other duties as assigned
Timesheet and payroll management of all departmental administrative staff
Process departmental HR required forms
Process departmental invoicing
Reconcile all physician and departmental cost centers
Reconcile all monthly secretarial expenses
Reconcile all monthly office expenses
Process departmental expense requisitions
Assist with Annual Activity Report process

Job Requirements

Successful completion of a college diploma in a healthrelated program from an accredited educational institution preferred
Minimum of one (1) year of related experience preferably working within a clinic/ health environment preferred
Applicants with proven equivalent recent and related training and experience may also be considered
Educational or work experience with office administration
Proficient in Microsoft Word, Excel, Power Point, Outlook
Superior organization skills and ability to prioritize competing tasks
Superior work ethic, professionalism, dependability and reliability.
Ability to make decisions, exercise judgment and take initiative in dealing with confidential information and/or in responding to inquiries
Flexible with ability to work efficiently in a fastpaced, multitasking and dynamic environment
Excellent oral and written communication skills are required, excellent interpersonal and professional skills, ability to work with established team and independently as required
Demonstrated satisfactory work performance and attendance record.