Service Admin Coordinator - Ajax, Canada - MHS
Description
Founded in 1999, MHS is a full-service provider of innovative material handling systems that solve the challenges of distribution and fulfillment operations.
We build, engineer and maintain systems for some of the biggest companies in the world, including UPS, FedEx, Walmart, Amazon and others.
MHS is already one of the 10 largest material handling system suppliers worldwide, and we only expect to continue growing.
We're looking for top talent to be part of the journey.
The Service Admin Coordinator will be the Field Operations Managers main point of contact for all day-to-day service department needs.
Equipment Rentals
Ordering and tracking rental equipment; Communicating directly with both the mechanical and electrical Field Operations Manager regarding their equipment needs.
Making maintenance calls per the Field Operations Manager's request.
Propane Rental
Setting up account with local propane vendor and placing orders for cages and fills for the duration of assigned project.
Porta John Rental
Setting up account with local portable toilet vendor and placing orders for units and handwash stations for the duration of the assigned project.
Dumpster Rental
Ordering and coordinating delivery of container
Scheduling container swaps, recording on a log for project records
Setting up an online account (if applicable) on the dumpster suppliers' website/app to track invoices and schedule service.
Setting up account with local recycling company, coordinating container delivery, and scheduling empty and returns.
Admin Responsibilities
Ensure team's time is entered correctly in Workday prior to Field Operations Manager's weekly approval.
Prepping invoices for billing.
Answering phones.
Overseeing the filing of documents, confirming all required documents and forms are uploaded by deadline and in the appropriate location.
Locating local / out of town vendors as needed and setting up new accounts making the appropriate arrangements for Net Terms and payments.
Acquiring Purchase Orders/ Utilizing Company Credit Card
Acquiring purchase orders for coordinating vendors
Using a company credit card where PO's do not apply, effectively tracking invoices, receipts, and folios for end of month statements and expense processing.
Booking all airline travel, rental cars, and hotel accommodations as needed.
The above list of duties is not exhaustive
More jobs from MHS
-
Project Manager
Toronto, Canada - 2 weeks ago
-
Residential Maintenance Technician I
Mount Hope, Canada - 2 weeks ago
-
Project Manager Ii
Remote, Canada - 1 week ago
-
Program Manager
Toronto, Canada - 3 days ago
-
Residential Maintenance Technician
Mount Hope, Canada - 2 weeks ago